Associate Program Manager, Legal Billing Operations

About the Role

We are looking for a highly organized and detail-oriented Legal Operations Coordinator to join the Outside Counsel & Vendor Operations team, supporting the broader vendor operations function. In this role, you will work closely with Program Managers to execute and maintain key processes related to vendor onboarding, purchase order creation, matter management, billing workflows, and system accuracy. This is a great opportunity for someone looking to grow their career in legal operations and gain hands-on experience in a dynamic, cross-functional environment.

The ideal candidate is proactive, systems-savvy, and thrives in a fast-paced environment where precision and follow-through are critical.

What You'll Do

1. Create and Manage Purchase Orders: Generate and maintain POs with a high degree of accuracy, ensuring alignment with internal requirements and vendor contracts
2. Support Vendor Onboarding and Maintenance: Assist with collecting vendor documentation, initiating intake workflows, and ensuring accurate vendor setup
3. Assist with Matter and Spend Setup: Help create legal matters and spend requests in our e-billing system, ensuring data integrity and compliance
4. Maintain Data Accuracy Across Systems: Perform regular data entry and quality checks in billing and procurement platforms
5. Collaborate with Internal Teams: Liaise with Legal, Finance, Procurement, and Accounting teams to support smooth vendor and billing operations
6. Support Documentation and Process Improvements: Help update process documentation and contribute ideas to enhance operational efficiency

1. 2-3 years of relevant experience in legal operations, finance, procurement, or a related support role
2. Demonstrated experience creating and managing purchase orders with a high level of attention to detail and accuracy
3. Familiarity with the Procure-to-Pay (P2P) process, including PO creation, invoice tracking, and stakeholder coordination
4. Strong organizational and multitasking skills; ability to manage tasks across systems and stakeholders
5. Excellent written and verbal communication skills
6. Proficiency with Excel/Google Sheets and comfort working with enterprise tools and platforms

1. Exposure to legal billing or vendor management systems such as SimpleLegal, Coupa, or equivalent
2. Familiarity with procurement workflows, invoice processing, and vendor lifecycle management
3. A proactive, solutions-oriented mindset and strong eagerness to learn
4. Interest in developing a career in legal operations or vendor management