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Office Manager Junior (Temp) | TheFork

•Barcelona, Spain

Welcome to our fabulous world. 🍴 We are TheFork . Our mission is to bring happiness through amazing dining experiences, thanks to our 3 main products : 

📱 TheFork App : the restaurant discovery and booking app for every occasion

🖥️ TheFork Manager : the tool to digitize restaurant operations and be in full control of your business

💳 TheFork Pay & gift cards : the new and amazing dining payment experience

Creator of a unique model that disrupted the restaurant industry 15 years ago, we are now the leading dining platform across Europe and Australia. We are experiencing an exciting period of growth, and we need the greatest folks onboard. Together, we will make our wildest dreams come true! We strongly believe that our mission can only be achieved if we also bring happiness to our working environment. We do this by providing a flexible, multicultural  and positive environment where each individual has the space to grow.

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We nurture this happy culture through our core values : We are better together -  We act like an owner - We genuinely care for our users and customers - We believe in transparency - We never stop learning - Speed wins

Oh! And we are also part of the big Tripadvisor family ❤️

With love,

Your future buddies, the Forkies.

What you will do?

Reporting to the Office Manager in TheFork, the Office Assistant has a key role in the company to help with the office and work events organization and increase the employees' satisfaction.

We are looking for an enthusiastic, fun and amicable person that loves to work with people and has exceptional organisation and coordination skills.

You will be responsible for the front desk of our Barcelona office:
  • Manage the front desk, becoming the welcoming face to our employees, clients and visitors and will liaise with staff and suppliers.
  • Organization and supervision of the general state of the office: meeting rooms, work and common areas, food court,cleaning service etc.
  • Propose improvements and carry out processes and standards of use of the office for employees.
You will be responsible for the day to day administration task of the company

Parcels/Ordinary Post
  • Receiving legal letters and sending them by post or email on behalf of Tripadvisor's legal department
  • Handling and sending out envelopes/packages
  • Processing shipments requested by the departments of the office
Be the office travel expert:
  • Be in charge of our travel booking platform Egencia to assist our staff: creating profiles, booking travel etc.
Management of supplies:
  • Checking stocks and recurrent orders for coffee, tea, milk and other food products.
  • Ordering office supplies and consumables
  • Ensure that all sanitary measures established by the company are implemented and followed at all times.
  • Managing internal meeting room bookings (e.g. make sure they are all properly set for meetings, helping staff find alternative rooms)
  • Management of external meeting rooms if required
  • Ordering business cards
  • Management of family events: ordering and sending presents for important events in the lives of employees
  • Taking care of the daily administration basics and financial reporting assisting the accountant with invoicing and to justify all purchases.
  • Being a strong support for the Office Manager team on corporate events: afterworks, team buildings, management seminar, global conventions, etc.
  • Be creative and proactive in internal communication to ensure every team member has all the new information from the company, through channels such as Slack and emails...
The icing on the cake? You will have a real impact on the employees' life in the office (more than 400 people). You will have your voice to implement new well-being initiatives to maintain a good and sustainable working environment.
Your expertise in a nutshell:
  • Min. 2 years of experience in the same position in a similar environment and similar sized company.
  • You are an attention to detail, proactive and problem solving person
  • A positive, friendly attitude and enjoy working in a team
  • An excellent time management and prioritization skills
  • An experience in the event organization would be a plus
  • Ability to develop effective working relationships with employees at all hierarchical levels and good communication skills
  • Autonomous in your work and you like to take initiatives
  • Fluent in English and Spanish (Excellent written and verbal communication skills in both languages)
  • Flexibility and ability to work in a dynamic and changing environment
What we offer:
😄 An awesome team (not everybody like our jokes, but we try our best)

🏠 A Temp contract until December 2023

⚖️ Flexible working environment

💸 Competitive fixed salary

🍕 Lunch vouchers available for each working day (because yes, we like to try our best restaurants )

🌎 International teams - More than 30 nationalities and 16 offices worldwide

🏳️‍🌈 Highly inclusive working environment

🤸‍♀️ Lifestyle benefits that can be used to reimburse physical, leisure activities, family support, travel etc

🎓 Continuous learning and development programs (with full access to LinkedIn Learning!)

😌 Free access to the Calm app

⏳ A program dedicated to help you have the best work/life balance

🏥 Health insurance fully covered by the company

👩‍🦽 Life Insurance and Disability at no cost to the employee

🍴 Amazing offices with dining, coffee point on each floor, and leisure area

🎤 Team building events (we love karaoke. A lot. A lot.)


Client-provided location(s): Barcelona, Spain
Job ID: TripAdvisor-4962477_81440222
Employment Type: Other