Office Manager Junior (Temp) | TheFork

Welcome to our fabulous world. 🍴 We are TheFork . Our mission is to bring happiness through amazing dining experiences, thanks to our 3 main products : 

📱 TheFork App : the restaurant discovery and booking app for every occasion

🖥️ TheFork Manager : the tool to digitize restaurant operations and be in full control of your business

💳 TheFork Pay & gift cards : the new and amazing dining payment experience

Creator of a unique model that disrupted the restaurant industry 15 years ago, we are now the leading dining platform across Europe and Australia. We are experiencing an exciting period of growth, and we need the greatest folks onboard. Together, we will make our wildest dreams come true! We strongly believe that our mission can only be achieved if we also bring happiness to our working environment. We do this by providing a flexible, multicultural  and positive environment where each individual has the space to grow.

• Manage the front desk, becoming the welcoming face to our employees, clients and visitors and will liaise with staff and suppliers.
• Organization and supervision of the general state of the office: meeting rooms, work and common areas, food court,cleaning service etc.
• Propose improvements and carry out processes and standards of use of the office for employees.

• Receiving legal letters and sending them by post or email on behalf of Tripadvisor's legal department
• Handling and sending out envelopes/packages
• Processing shipments requested by the departments of the office

• Be in charge of our travel booking platform Egencia to assist our staff: creating profiles, booking travel etc.

• Checking stocks and recurrent orders for coffee, tea, milk and other food products.
• Ordering office supplies and consumables

• Ensure that all sanitary measures established by the company are implemented and followed at all times.
• Managing internal meeting room bookings (e.g. make sure they are all properly set for meetings, helping staff find alternative rooms)
• Management of external meeting rooms if required
• Ordering business cards
• Management of family events: ordering and sending presents for important events in the lives of employees
• Taking care of the daily administration basics and financial reporting assisting the accountant with invoicing and to justify all purchases.
• Being a strong support for the Office Manager team on corporate events: afterworks, team buildings, management seminar, global conventions, etc.
• Be creative and proactive in internal communication to ensure every team member has all the new information from the company, through channels such as Slack and emails...

• Min. 2 years of experience in the same position in a similar environment and similar sized company.
• You are an attention to detail, proactive and problem solving person
• A positive, friendly attitude and enjoy working in a team
• An excellent time management and prioritization skills
• An experience in the event organization would be a plus
• Ability to develop effective working relationships with employees at all hierarchical levels and good communication skills
• Autonomous in your work and you like to take initiatives
• Fluent in English and Spanish (Excellent written and verbal communication skills in both languages)
• Flexibility and ability to work in a dynamic and changing environment