Demand and Supply Administrator

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

Lexus Western Area is seeking a detail-oriented and proactive Demand and Supply Administrator to support our Demand & Supply team. This role is vital in administering various vehicle services and
supporting vehicle allocation processes to ensure smooth operations and excellent service delivery across our network.

What you'll be doing

• Utilize Fleet Management System to order and track demos, pool vehicles, marketing/promotional vehicles, and VSPP replacement vehicles.
• Work closely with the marketing department and advertising agencies to ensure the proper display vehicle coverage at marketing activations across the Western US.
• Support dealers with trades, RDR reversals, vehicle inquiries, LCCS flips, and "hot shipments."
• Administer vehicle services including fulfillment of associate lease vehicle requests, annual vehicle registration renewals, and distribution of VSPP certificates.
• Print and send requested new or duplicate MSOs and Moroney Labels.
• Update the department's Dealer Daily with current reference materials, including production orders.
• Reconcile P-Card transactions accurately and timely.
• Assist periodically with dealer vehicle allocations by pulling vehicle pools (GMP/market rep) and authorizing/finalizing allocations.
• Assist with allocation, GMP, market rep, vehicle turndown reports, and dealer letters.
• Address vehicle carrier and damaged vehicle claims and concerns promptly.
• Manage administration and reconciliation of budgets related to vehicle services and supply.
• Reconcile No Match and PIERS Exports monthly.

What you bring

• Associate degree or higher, or 2+ years of professional experience in automotive or a related field.
• Proven work experience using administrative skills with attention to detail and accuracy
• Experience managing multiple tasks and communicating effectively with internal teams and external partners.

• Working knowledge of Excel

Added bonus if you have

• Understanding of the complexities, policies, and procedures related to vehicle supply and vehicle services.

• Experience using Toyota's Host System.
• Familiarity with state motor vehicle laws and related policies/procedures.
• Experience working directly with regional office departments, TMNA departments (including Vehicle Services and Demand & Supply), dealerships, and outside vendors.

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools, and more
• Tax Advantage Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
• Relocation assistance (if applicable)

The annual base salary range for this position is $52,700.00 - $85,700.00.

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.

Client-provided location(s): Irvine, CA

Job ID: Toyota_North_America-408255756

Employment Type: FULL_TIME

Posted: 2025-10-17T18:53:12