The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Key Responsibilities and Duties

• Maintains office inventory, facilitates supply orders and completes other general office duties.


• Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.


• Provides meeting assistance through scheduling, presentation preparation and diligent note taking.


• Handles various office tasks related to communication and organization.

• High School Preferred

• No Experience Required

• Physical Requirements: Sedentary Work

Key responsibilities will include:

Company governance, branch oversight and operations

• Assist with the oversight and monitoring of the product distribution activities and the preparation of reports,
• Monitor sales and marketing activities performed by the different branches of the Company
• Assist with the monitoring and review of financial statements, accounting and tax reporting as well as regulatory reporting,
• Help resolve operational issues encountered by colleagues across the Group,
• Maintain a list of the Company’s suppliers,
• Ensure internal, regulatory and statutory fillings are made in timely manner,
• Assist with ensuring documentation and records concerning the Company’s clients is maintained, 
• Review and record invoices as required,

Business support

• Develops and implements systems and processes to establish and maintain the Company’s records,
• Provide support to the team in the preparation of reports and presentations,
• Ensure policies and procedures are reviewed on time,
• Seek ways of improving the way the company operates,
• Performing gap analyses and impact assessments,
• Organise calls and meetings (incl. production of minutes) when required,
• Build effective and open working relationships with colleagues across the Group,
• Assists with the development and implementation of policies and procedures to ensure compliance with regulation and efficiency,
• Support the Authorised Managers where required,
• Coordinate the follow-up of action points,
• Assist with ad hoc projects,

Technical Skills & Experience Required

• At least 1 year experience in the investment fund industry (e.g. with a management company, fund administrator, transfer agent, custodian, depositary, etc.) or with anion, audit firm is required,
• Experienced user of Microsoft Office applications, particularly Excel and PowerPoint,
• Strong communication, reporting and presentation skills,
• Fluent in English (oral and written) - another European language is an advantage,

Competencies Required

• Planning and organisation,
• Accuracy and attention to detail,
• Results, deadline and quality driven,
• Desire to learn, develop and add value,
• Adaptability and commercial awareness,
• Use own initiative to identify problems and deliver solutions,
• Customer focus and team work,
• Act in line with Nuveen’s Values.

This Job Description is not an exhaustive and final list of duties. It is expected that the Business Analyst performs other duties as appropriate in line with the priorities and needs of the organization.

CSSF registration required: No

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Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives.  Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future.  For more information about the firm please visit our website at www.nuveen.com

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