Team Administrative Coordinator – Office of the CTO (Contract)

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About Our Team

The Washington Post is powered by the passion and talent of our people. It takes all of us to reinvent news. Beyond our award-winning Newsroom and Opinions teams, we work across many departments, including Brand & Events, Communications, Customer Care, Engineering & Product, Finance, Human Resources, Legal, Marketing & Advertising, Print Operations, and Sales.

Why This Role Matters

We're looking for a highly organized, proactive, and people-oriented Team Administrative Coordinator to support the 300+ person organization under the Office of the CTO. This role will report to and partner closely with the Executive Assistant to the CTO, focusing on team culture, coordination, and day-to-day operational support. If you're someone who loves making things run smoothly and boosting morale with thoughtful touches (and snacks!), we'd love to hear from you.

• Plan and execute culture-building events such as pizza days, snack breaks, cake for birthdays, appreciation weeks, and seasonal team activities.
• Manage/create birthday and anniversary calendars; coordinate low-lift, low-cost celebrations to build morale and connection.
• Surface and support recognition efforts including monthly CTO awards, spotlights, shoutouts, and appreciation programs.
• Help create visibility into team wins, milestones, and leadership updates.
• Assist in the development and distribution of a monthly team newsletter.

• Set up and refresh daily office snacks for the team.
• Order and coordinate food for team meetings, celebrations, or working sessions.
• Assist with logistics and content coordination for quarterly All Hands.

• Support expense reports and light travel coordination for senior leaders within the CTO org ( excluding the CTO ).
• Order snacks, supplies, and swag as needed.
• Assist with onboarding logistics for new employees in the CTO org.
• Assist directors with conf rooms and meeting planning when needed.
• Maintain updated records, contacts, or templates relevant to team coordination.

• 2+ years of experience in an admin, office coordination, or people-support role.
• Strong attention to detail and ability to manage logistics.
• Excellent written and verbal communication skills.
• A proactive mindset and a passion for team culture, engagement, and operational excellence.
• Comfortable juggling light physical tasks (e.g., setting up snacks, moving boxes, arranging food).
• Familiarity with tools like Google Workspace, Slack, Outlook, or similar is a plus.