Event Coordinator

Join the future of news

We're on a mission to deliver riveting storytelling for all of America. At The Washington Post, you'll help reinvent news. Our work is driven by a deep investigative spirit and enhanced by innovation to bring audiences closer to the stories that matter most.

About Our Team

The Washington Post is powered by the passion and talent of our people. It takes all of us to reinvent news. Beyond our award-winning Newsroom and Opinions teams, we work across many departments, including Brand & Events, Communications, Customer Care, Engineering & Product, Finance, Human Resources, Legal, Marketing & Advertising, Print Operations, and Sales.

Why This Role Matters

Washington Post Live and the Events Group bring journalism to life through high-profile news segments, summits, festivals, and client activations.

We are seeking a sharp, highly organized Event Coordinator who is integral to the success of these programs - assisting event producers, managing internal workflows, and keeping live programming running smoothly from concept to load-out.

This is a high-impact supporting role for someone who thrives on logistics, loves live events, and brings a proactive, solution-oriented mindset to every project.

What Motivates You

• You are a behind-the-scenes operator who takes pride in the small stuff that makes big moments possible.
• You take initiative without being asked - jumping in where needed, owning your work, and staying two steps ahead of the run-of-show.
• You are a collaborator who's ready to lend a hand and move a project forward. No task is too small.
• You are energized by the fast pace of a newsroom and the rigor of live production, adapting quickly when plans change.
• You are excited by journalism, politics, culture, and current events, and value being part of a tight-knit, high-performing team.

How You'll Support the Mission

• Support logistics and operations for all Washington Post Live events and internal events, both on-site at our Live Center and at external venues across the country, ensuring seamless execution.
• Coordinate pre-event logistics - including scheduling, venue and vendor communications, staffing plans, and production timelines - to keep projects on track.
• Manage day-of operations such as load-ins, technical checks, greenroom preparation, and load-outs to deliver smooth, professional experiences.
• Submit RFPs to vendors and venues, compare bids, and support contracting processes to secure quality services within budget.
• Serve as the on-site point of contact for vendors and venues, overseeing event setup and breakdown for high-quality execution and efficiency.
• Track and manage invoices, PO submissions, and vendor paperwork to support accurate budget reconciliation.
• Collaborate with editorial, technical, creative, and marketing teams to ensure alignment and readiness.
• Research industry trends, production innovations, and new tools or technologies that can elevate event experiences, and contribute ideas to improve processes, on-site flow, and audience engagement.
• Support the upkeep and scheduling of The Washington Post Live Center, ensuring the space is event-ready at all times.

The Skills and Experience You Bring Minimum Qualifications

• 1-3 years of hands-on experience in live event production, studio logistics, or large-scale programming (internships included).
• Proven ability to manage multiple projects at once in fast-paced environments with tight timelines.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal, with the ability to collaborate cross-functionally.
• Calm under pressure, nimble in decision-making, and adaptable when things shift on site.
• Comfortable working early mornings, evenings, or occasional weekends when events require.

Preferred Qualifications

• Familiarity with tools such as Adobe, Asana, Google Workspace, SocialTables, or production scheduling platforms.
• Experience managing vendor relationships, contracts, and budgets.
• Degree in communications, media production, journalism, event management, or a related field.

Collaboration makes us stronger. That's why our offices are designed with open layouts, modern technology, and easy access to transportation. With certain exceptions for newsgathering and business travel, we work on-site five days a week.

Compensation and Benefits

Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:

• Competitive medical, dental and vision coverage
• Company-paid pension and 401(k) match
• Three weeks of vacation and up to three weeks of paid sick leave
• Nine paid holidays and two personal days
• 20 weeks paid parental leave for any new parent
• Robust mental health resources
• Backup care and caregiver concierge services
• Gender affirming services
• Pet insurance
• Free Post digital subscription
• Leadership and career development programs

Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.

The salary range for this position is:
$55,900 - $83,900 Annual

The actual salary within this range will depend on individual skills, experience, and qualifications as they relate to specific job requirements. This position may be eligible for a bonus or incentive program, and a member of the Talent Acquisition team will discuss bonus payment terms and conditions during the interview process.

Your story awaits. Apply today!

Learn more about The Post at careers.washingtonpost.com.

Client-provided location(s): Washington, DC

Job ID: washington-JR-90275519

Employment Type: FULL_TIME

Posted: 2025-08-15T20:27:50