Description
About the Role
The role is a front-line representative of the Labor Relations Department team and supports all functions and activities of Labor Relations personnel. The incumbent will also provide ongoing administrative support to all Labor Relations personnel and, more specifically, the Deputy Director/Chief Negotiator of the Labor Relations Department.
This is a long-term contract position. The hours of the position are flexible, to start between 8 and 9 am and would work five days per week in our offices in Jersey City, NJ.
Responsibilities
Key responsibilities include, but are not limited to:
- Greet visitors to the organization in a professional, welcoming, and helpful manner, including handling visitor requests, catering, and scheduling
- Phone coverage and some scheduling for the Deputy Director/Chief Negotiator
- Schedule negotiation sessions
- Maintain main department calendar listing scheduled grievance, Improper Practice and discipline hearings, meetings with union representatives onsite/offsite, vacations and time out of the office.
- Manage the invoice processing function for the department including tracking and monitoring the flow of invoices to successful completion
- Provide support to Labor Relations Team on the following activities:
Want more jobs like this?
Get Legal Services jobs in Jersey City, NJ delivered to your inbox every week.
- Coordinate and record excused time requests for union representatives for negotiations, witness requests, grievances, and IPs
- Prepare and distribute authorization and settlement memos for contractual payments to unions and follow up to completion
- Properly compose, format, proofread and review documents prior to distribution
- Properly label and file (electronically) relevant LRD documents in LRD drive and/or Livelink, etc.
- Open and close matters in PeopleSoft and Law Manager as requested and upload/save all relevant documents
- Produce matter reports as requested periodically
- Review arbitrator invoices; forward to appropriate Law department attorney for approval; forward to appropriate department for payment; follow up until payment has been processed by Comptrollers
- Assist in scheduling of grievance and disciplinary hearings by maintaining and updating shared calendar, reserve hearing locations; prepare and distribute hearing notices per contractual requirements; schedule court reporters
- Prepare quarterly docket letter assignments for PBA
- Assist in disciplinary checks for Police Academy Training Opportunities
- Assemble necessary information and compile biweekly union dues deduction change report
- Obtain and properly distribute Board of Commissioner meeting minutes to unions
Minimum Qualifications
- Minimum of two years' progressively responsible administrative experience; candidates with previous experience in a human resources, labor relations, law firm, or in a paralegal capacity are highly preferred
- Organized and high attention to detail
- Strong written and oral communication skills
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
How to Apply:
Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.
Only applicants under consideration will be contacted.
About The Port Authority:
Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.
Equal Opportunity Employer
The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.