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The Port Authority of New York & New Jersey

Administrative Support Specialist

New York, NY



The selected candidate will perform a variety of highly responsible secretarial and administrative duties and must be able to work independently on assignments that require judgment.

Responsibilities include, but are not limited to:

  • Preparing correspondence, scheduling meetings, coordinate calendars using Outlook.
  • Answer/screen and direct calls providing the best customer service to all callers.
  • Arrange video teleconference meetings.
  • Reviewing, prioritizing, and maintaining a log of incoming/outgoing correspondence
  • Maintaining files and a follow-up system
  • Originating and compiling related statistical data, summaries, and reports.
  • Monthly reconciliation of facility procurement cards statements
  • Following up on issues to meet deadlines.
  • Organizing travel arrangements when required and preparing appropriate business trip authorizations.
  • Assisting management in the preparation of presentation materials, reports, letters, etc
  • Ordering supplies and maintaining stockroom
  • Performing special assignments as required, which may include but not be limited to backing up other clerical staff in their functions, including timekeeping entries in PeopleSoft, purchasing/bill payment via SAP, and manifesting of revenue.

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A more detail description will be provided at the time of interview.


Candidates must present the following qualifications to be considered eligible for this position:

  • Candidates must possess the following qualifications in order to be considered:
  • High School Diploma or GED from an accredited institution.
  • Three to five years clerical/secretarial work experience.
  • Ability to work independently and handle several tasks simultaneously with the ability to meet deadlines in a dynamic environment.
  • Thorough and comprehensive knowledge of office practices, organizational structure, policies, and procedures as they relate to administrative functions.
  • Ability to write, edit, and proofread correspondence for executive management's signature.
  • Excellent organizational, interpersonal and communications skills interacting effectively with staff at all levels and outside agencies.
  • Must possess strong working knowledge and experience with PC-based applications such as: Microsoft Word, Excel, Outlook, PeopleSoft and SAP.

Additional Information:

Only the most qualified candidates will be invited to participate in the Port Authority's Administrative Testing Series (ATS) that consist of: 1) A Software Proficiency: 2) Microsoft Word, 3) Excel, and Outlook.

This bulletin is to build a pool for future administrative vacancies. Candidates will be contacted as vacancies become available.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.

Note: All Permanent/probationary/or temporary Port Authority or PATH employee, must apply to this position internally.

Only applicants under consideration will be contacted and subject to a comprehensive background check.

How to Apply:

Interested candidates should apply to this job by clicking on the "Apply Now" button and submitting a resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.

Only applicants under consideration will be contacted.

About The Port Authority:

Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency's network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than twenty three billion in annual wages and eighty billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.

Equal Opportunity Employer

The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

Client-provided location(s): New York, NY, USA
Job ID: Port_Authority-12305264
Employment Type: Other

Perks and Benefits

  • Health and Wellness

    • Fitness Subsidies
    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • FSA
    • HSA
    • Pet Insurance
  • Work Flexibility

    • Hybrid Work Opportunities
  • Office Life and Perks

    • Holiday Events
    • Commuter Benefits Program
  • Vacation and Time Off

    • Paid Vacation
    • Paid Holidays
    • Personal/Sick Days
    • Leave of Absence
  • Financial and Retirement

    • Financial Counseling
    • Pension
  • Professional Development

    • Leadership Training Program
    • Internship Program
    • Tuition Reimbursement
    • Promote From Within
    • Shadowing Opportunities
    • Access to Online Courses
  • Diversity and Inclusion

    • Employee Resource Groups (ERG)
    • Diversity, Equity, and Inclusion Program