Staff Assistant

Staff Assistant - DE08BE

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

Staff Assistant, The Hartford/Hartford Investment Management Company

The Hartford is seeking a motivated and experienced Staff Assistant to work with The Hartford's Chief Investment Officer ("CIO") / President of Hartford Investment Management Company ("HIMCO"). The Staff Assistant will independently provide advanced, diversified, and confidential executive administrative support requiring broad experience, skills, high emotional intelligence and knowledge of organization operations, policies and practices and people management. This role will also lead and coordinate HIMCO's administrative team to ensure operational excellence across the firm. The Staff Assistant will have expert communication skills, judgement, and discretion and will make an impact that helps us deliver impeccable results for our internal and external shareholders. This role reports directly to the CIO/President and is based in our Hartford, CT Home office.

Responsibilities:

• Partner closely with this C-suite leader: Organize a complex calendar and schedule; manage meeting set-up including invitations, room reservations, technology, meeting materials, and other related items; effectively manage prioritization and use decision-making skills to resolve potential schedule conflicts

• Use discretion, confidentiality, and sound judgment to handle C-Level matters. Proactively anticipate needs and manage situations appropriately

• Prepare information (read, collect, analyze data in advance) utilizing the appropriate format to be used in presentations and leadership meetings

• Manage three Administrative Assistants who support HIMCO's Executive Leadership team through providing direction on operational practices, executing core administrative tasks, supporting seamless executive and client interactions, and fostering a collaborative team environment that adapts to evolving business needs

• Build great partnerships with stakeholders including The Hartford's Executive Leadership team, HIMCO's Executive Leadership Team, HIMCO's administrative team, and The Hartford's broader administrative assistant community

• Assist in managing or providing support for special projects and/or initiatives

• Ensure team related documents, distribution lists, organizational charts, and other materials are maintained

• Expense processing for the CIO and review/approvals for CIO's direct reports

• Minimum of 7 or more years of experience successfully supporting a C-Level executive in a large corporate environment; experience in a financial service settings a plus. This experience would include the demonstrated ability with the following skills and experience:

• Ability to effectively support multiple competing priorities and end-to-end planning for timely delivery of key deliverables to client, Hartford and HIMCO leaders, and/or the board of directors

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, data integrity, and accuracy

• Providing complex administrative support in a high-visibility environment with tact and diplomacy; able to work effectively with all levels of stakeholders inside and outside of The Hartford

• Expert level written and verbal communication skills; proofreading and excellent grammar skills

• Demonstrated experience of increasing responsibility and management experience of a team

• Highly resourceful team-player; able to be effective working independently; demonstrated proactive approach to problem-solving with strong decision-making capability, excellent judgment

• Emotionally mature and proven high level of discretion; experience working with sensitive and confidential topics

• Leader mindset, self-starter and forward thinker who actively seeks opportunities and is solution-oriented; intellectually curious and engaged; interested in understanding the business and willing and able to learn about it

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

• Able to maintain composure and high degree of professionalism at all times

• Experience managing, leading a team, and/or mentoring helpful

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Copilot)

• Able to work flexible hours as dictated by the needs of business for projects and meetings, as well as to be responsive off hours as business needs require