Senior IT Executive Admin

Exec Asst - DE09BN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

This position will support the VP & CIOs for the Personal Insurance and Small Business IT organizations. The Executive Assistant will provide broad administrative support to the CIOs and assist the teams as needed. The incumbent will provide a full range of administrative services with a high degree of competency, accuracy, and confidentiality, as well as a variety of special project responsibilities as an integral part of the team. The role supporting the technology organization is fast paced and the successful candidate will be part of an organization driving significant change in our technology and business capability thus we are looking for a motivated learner and professional self-starter.

• Maintain and schedule calendar appointments with both internal and external constituents
• Monitor and maintain leaders' email communications as appropriate and/or requested and synthesize actions needed
• Monitor broader communications from business and enterprise to understand, cascade and act as needed
• Assist in monitoring of reports (Workforce, budget, staff allocations, Rewards & Recognition etc)
• Communication on behalf of the leaders to all levels of staff
• Coordinate visitor itineraries and arrangements
• Act as a proxy for assigned leaders for company systems (Workday, expense reporting, Concur travel, Ariba, R&R, etc.)
• Create materials for distribution to internal and external customers, including SharePoint site management and administration.
• Maintain a high level of confidentiality at all times

• Maintain organizational charts
• Serve as a principal Workday or other "Power User"/Subject Matter Expert
• Demonstrate strong knowledge of Microsoft products (MS Teams, OneNote, Word, Excel, PowerPoint, etc.) as well as other business applications as required; utilize Microsoft products and The Hartford's systems to pull and analyze data
• Coordinate domestic and international travel arrangements and complete expense reports for leaders as needed
• Act as a coordinator for various departmental training and support new hire onboarding activities as needed (i.e. ordering equipment, reserving space, coordinating with managers)
• Complete other ad hoc duties or special projects as requested

• 3+ years of experience supporting multiple individuals in executive management.
• Strong understanding of and/or desire to learn about supported business operations and specific business requirements.
• High proficiency in all MS Office applications, including, but not limited to: MS Teams, OneNote, Sharepoint, Copilot, Word, PowerPoint, Excel and Outlook.
• Knowledge of Workday applications required.
• Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment.
• Ability to learn internal systems and applications quickly.
• High school diploma required. Some college preferred.