Company Secretary

INTL Paralegal - LP08YY

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

Responsible for all company secretarial and corporate governance matters, ensuring the Hartford managing agent and UK third country branch and overseas service companies comply with statutory and regulatory obligations under Lloyd's, PRA/FCA, and UK company law. This role will serve as a trusted advisor to the Board, its Committees, and senior executives, facilitating effective governance, corporate compliance, and efficient Board operation and administration.

• Organise and attend Board and Committee meetings, including drafting agendas, circulating papers, and taking accurate minutes.
• Advise the Board on governance best practices, directors' duties, and Lloyd's regulatory requirements, with support of International General Counsel.
• Maintain and update the Board and Committee terms of reference and annual meeting calendars and follow up on actions arising from meetings.

• Maintain statutory books, including registers of members, directors, and secretaries.
• Ensure timely filings with Companies House and Lloyd's and manage annual confirmation statements.
• Support governance frameworks in line with the UK Corporate Governance Code (as applicable), SM&CR, and Lloyd's governance requirements.
• Support the Directors in fulfilling responsibilities under the Senior Managers & Certification Regime (SMCR).
• Liaise with external providers and auditors regarding company compliance ad filings in overseas locations.

• Support liaison with Lloyd's, FCA, and PRA on governance-related matters, including annual attestations, compliance filings, and regulatory developments.
• Monitor governance-related legislative and regulatory changes and assess their impact on the International subsidiaries.
• Input into governance-related sections of Lloyd's returns (e.g., Governance Questionnaire, Attestations).

• Manage company formations, dissolutions, and changes to company structure as required.
• Oversee the corporate governance of any subsidiary or special purpose vehicles (SPVs).
• Ensure effective maintenance of corporate records, including shareholder communications and insurance for directors and officers.

• Oversee regular review and approval of policies related to company governance and compliance.
• Ensure that company governance policies are up to date and adhered to.
• Undertake continued Professional Development and comply with the Hartford's procedures.

• Contribute to and facilitate development of induction programmes for new directors and ongoing director training.
• Stay abreast of developments in Lloyd's and UK governance practices and disseminate knowledge internally.

• Excellent organisational and administrative abilities
• Meticulous approach ensuring accuracy, consistency, and high-quality outcomes
• Strong communication, drafting and interpersonal skills
• Ability to prioritise and organise workload and meeting deadlines
• High integrity, discretion, and proactive, attention to detail and problem-solving mindset
• Ability to work independently and handle confidential information
• Ability to develop and sustain relationships with internal and external customers
• Understanding of Lloyd's market governance, UK company law, PRA/FCA regulations, and SMCR (desirable).
• Qualified Chartered Secretary (e.g., ICSA/CGI) or relevant legal/corporate governance qualification (desirable).

• Proven experience as a Company Secretary or Deputy within a Lloyd's Managing Agent, London Market firm, or regulated financial institution.
• Experience working directly with Board-level executives and non-executive directors.
• Proficiency with Board portal technology e.g., BoardVantage (desirable).
• Familiarity with Blueprint Two and other Lloyd's modernisation initiatives (desirable).