Public Records Commissions Specialist
Job Description
ABOUT THIS POSITION:
The Office of the Secretary of the Commonwealth of Massachusetts is seeking candidates for a Commissions Specialist position in the Commissions Section of the Public Records Division. The Commissions Section is responsible for a variety of tasks involving the various appointments and commissions issued by the different branches of the Commonwealth's government. The Commissions Section is tasked with maintaining accurate records through the management of several databases as well as assisting the general public with accessing these records and providing guidance to obtain a specific commission from the office of the Governor, such as Notary Public, Justice of the Peace, or a One Day Marriage Solemnizer. Other tasks include Apostille certification, administering oaths of office, registering in-state members of the clergy to perform marriages in the Commonwealth, and assistance with public records requests when necessary.
REPRESENTATIVE TASKS:
• Assist with Apostille certification services and administer the oath of office for appointed officials;
• Maintain and update various electronic databases in an accurate and efficient manner;
• Assist in the day to day operations of the office, including answering phones, responding to general inquiries through email, and assisting walk-in customers.
ABOUT US
The Secretary of the Commonwealth's office comprises 23 departments across 19 locations around Massachusetts.
As the third-ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state's public records and artifacts, and much more.
Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth's office.
STATEMENT OF DIVERSITY AND ANTI-DISCRIMINATION
The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.
It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
DISABILITY ACCOMMODATION
Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact ADA Coordinator Rebecca Murray at 617-727-2832 or please contact accommodations@sec.state.ma.us
COVID-19 VACCINATION REQUIREMENT FOR EMPLOYMENT
As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
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REMOTE WORK
This position is not eligible for remote work.
TOTAL COMPENSATION
As an employee of the Commonwealth of Massachusetts, you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation, including:
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
- 12 paid holidays per year and Sick, Vacation, and Personal Time
- Tuition benefits for employee at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Incentive-based Wellness Programs
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
- Starting salary $42,500.
HOW TO APPLY:
To apply please send: 1) a copy of your resume 2) a cover letter 3) 3 references to careers@sec.state.ma.us
DO NOT APPLY VIA MASS.GOV
Qualifications
• Ability to organize information;
• Strong attention to detail;
• Ability to communicate effectively;
• Computer proficiency, especially with Microsoft Office Suite;
• Customer service skills, as the position requires daily interaction with the general public.
Perks and Benefits
Health and Wellness
- Health Insurance
- Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- HSA
- Mental Health Benefits
Parental Benefits
- Adoption Assistance Program
- Family Support Resources
Work Flexibility
- Flexible Work Hours
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
Vacation and Time Off
- Paid Vacation
- Paid Holidays
- Personal/Sick Days
- Volunteer Time Off
Financial and Retirement
- Pension
- Financial Counseling
Professional Development
- Promote From Within
- Mentor Program
- Access to Online Courses
- Lunch and Learns
- Internship Program
- Leadership Training Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program