Job Description
Position Summary
Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required. The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.
Duties and Responsibilities
- Coordinate and monitor program activities related to ordering/distributing of office supplies, office equipment supplies and office furniture to ensure effective operations and compliance with established standards.
- Perform all required duties pertaining to reviewing, approving and modifying office supply orders and toner orders.
- Assist with the management of various leased office equipment accounts and various office services accounts.
- Assist with the procurement of various goods and services for internal divisions.
- Prepare and submit purchase order requisitions to OREAD Fiscal for processing.
- Maintain all records pertaining to purchase order requisitions, invoices, proposals and quotes.
- Updating monthly reports for operational work orders and motor pool reservation system.
- Updating spreadsheets for all Statewide office equipment, equipment lease cost, water cooler units, Proshred bins, etc.
- Review reports, memoranda, etc. for completeness, accuracy and content.
- Ordering, distribution and maintaining inventory of PPE supplies.
- Maintain liaison with various vendors and contractors to schedule office services and address operational needs.
- Perform all required duties pertaining to the oversight and administering of the departmental on-line portal request system.
- Confer with management staff and other agency personnel in order to properly execute office moves, and special office space projects.
- Provide contractor oversight and technical assistance pertaining to various office services, delivery of goods and office relocation projects.
- Evaluate assigned activities in order to make recommendations concerning changes as needed.
- Assist with moving furniture, light duty installations/repairs/de-installs and office moves.
- Assist with the management of the MassDOT parking pass inventory and database.
- Assist with the management of all departmental files and records in the Sharepoint drive.
- Manage inventory of all departmental storage areas for office furniture and PPE.
- Assisting the motor pool operations with vehicle reservations.
- Perform motor pool driving at 10 Park Plaza as needed, including training and operation of an ADA minivan.
- Perform all essential duties pertaining to the furniture asset management system.
- Provide duties pertaining to processing records to be archived, destroyed, recycled, digitized and return of archive boxes.
- Monitor and operate all mail room equipment at 10 Park Plaza Boston as needed.
- Pick-up and delivery of special packages from various locations as needed.
- Perform other operational duties and special projects as needed.
Want more jobs like this?
Get jobs in Boston, MA delivered to your inbox every week.
About MassDOT
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers.
MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.
Qualifications
Minimum Entrance Requirements
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
- For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.
- For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
- For a disability-related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857-274-1935.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.