Job Description
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves, where collaboration, innovation, and connections are key to realizing our mission that all children, youth, and families thrive socially, academically, and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment, where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
This position offers some flexibility of location within the current hybrid work model.
The Audit & Fiscal Compliance Monitor ensures that funding awarded by EEC through this grant is spent according to the requirements of the grant, the terms and conditions of the contract, and according to the applicable regulations of the state oversight agency (Office of the State Comptroller, OSC) as well as federal regulations. The Audit & Fiscal Compliance Monitor will be responsible to review grantee budgets and expenditures to ensure that the requirements of the grants are met. In addition, the Audit & Fiscal Compliance Monitor reviews the contractor's management procedures and internal controls to ensure compliance with the Generally Accepted Accounting Procedures (GAAP) and all relevant state and federal regulations. This position requires the person to have access to a vehicle and travel for approximately 80% of the time. This position requires the person to have access to a vehicle and travel for approximately 50% of the time.
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Key Responsibilities
Under the supervision of the Audit and Fiscal Compliance Manager, the Audit & Fiscal Compliance Monitor will conduct the following job duties:
- Participates in a risk assessment for the grant funding as well as a monitoring schedule based upon the risk assessment
- Implement a monitoring cycle, conduct monitoring visits, develop monitoring reports, and provide a corrective action plan and follow up with vendors/grantees
- Conduct monitoring reviews based on requirements set forth by state and federal policies and procedures to ensure consistency and compliance
- Track and report on monitoring data including request for funding and payment recovery information
- Draft reports and responses to comply with federal grant regulations to ensure compliance with laws, rules, and regulations
- Provide policy and fiscal technical assistance to providers and grantees
- Communicate with EEC programmatic staff on a regular basis regarding the fiscal status of programs; and
- Other related duties as assigned
Preferred Qualifications
- Knowledge of the principles and practices of general accounting, the terminology, and standard abbreviations
- Ability to read and interpret financial documents such as financial statements, general ledgers, and journal entries
- Ability to understand, apply, and explain the provisions of laws, rules, regulations, policies, and procedures governing assigned unit activities
- Ability to give oral and written instructions in a precise, understandable manner
- Ability to work independently as well as in a team setting
- Knowledge of the principles and practices of financial and contract management, including planning, organizing, directing, motivating, and decision-making
- Excellent oral and written communication skills
- Ability to gather information and anticipate and analyze difficult situations
- Ability to exercise sound judgment, deal tactfully with others, and to adjust to changing situations to meet changing program need
- Ability to work flexibly and to adjust to delays and changes in schedules
- A sense of humor and a willingness to embrace challenges are essential.
Travel may be required for this position.
Questions regarding this position or the application process should be directed to Martine.laine@mass.gov.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required experience.
II. A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required experience.
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Note: Educational substitutions will only be permitted for a maximum of two years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.