Job Description
The Massachusetts Gaming Commission (MGC) seeks to hire an Administrative Assistant for our Sports Wagering Division. This position provides senior-level administrative support to the Sports Wagering (SW) Division's Director and Managers.
Duties and responsibilities include, but are not limited to, the following:
• Monitor and organize multiple email inboxes.
• Schedule and coordinate appointments and meetings; assist with meeting preparation; coordinate building access for guests; distribute meeting materials for packets; assist with preparing reports, presentations, and spreadsheets for distribution.
• Review former public meeting minutes, videos, or materials to compile information, timelines, and/or document changes to regulations.
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• Assist with travel arrangements for property visits, meetings, and conferences; reserve state vehicle; prepare documentation and expense reports as necessary.
• Coordinate purchases and procurements with the finance team.
• Assist with onboarding new Sports Wagering employees.
• Electronic document storage and organization via SharePoint; transmission and download of documents from Secure File Transfer
• Assist with developing certificates, non-compliance letters, reports and presentations, and other documents.
• Data entry and spreadsheet updates such as contact list updates, wagering catalog additions/revisions, hyperlinks for documents in SharePoint, and inputting fines from other jurisdictions.
• Communicate with other internal departments and external parties to facilitate division needs.
• Other duties as determined by the Sports Wagering Director
Qualifications
• Strong knowledge of Microsoft Office applications, including intermediate Excel, Word, and PowerPoint chart skills.
• Experience with Adobe Acrobat Pro and creating forms with Adobe Writer
• Exposure to SharePoint and HD Meeting beneficial
• Ability to prioritize multiple tasks, work with confidential information, and exercise sound judgement.
Experience, Education, and Training :
• Minimum of two (2) years of experience supporting high-level executives; preference to candidate with experience supporting a team or division
Our Benefits :
Hybrid work environment; MA State Retirement Plan (Pension); a 9000 sq. foot on-site Fitness Center; Tuition Remission for yourself and your spouse to MA Community Colleges and State Universities; Medical, Dental, Vision, Life, and Disability insurance; 12 paid Holidays; Deferred Compensation 457(b) Plan; Flex Spending for Healthcare, Daycare, and Transportation; Three weeks' Vacation to start , three Personal Days and 15 Sick Days per year; Health Insurance Buy-out option.
MGC offers a hybrid work environment and requires staff to work for at least two days in the Boston Office. Based on business needs, additional in-office days may be required.
The successful candidate must pass an extensive background check, including a full credit check, CORI, drug screen, fingerprinting, and standing with the IRS and MA Department of Revenue.
The Massachusetts Gaming Commission is responsible for the implementation of the expanded gaming law (Chapter 194 of the Acts of 2011). Under the law, the Commission is tasked with establishing a regulatory framework for the solicitation, licensing, taxation, and oversight of a maximum of three casino licenses and one slots parlor license in Massachusetts.
It is the policy of the Massachusetts Gaming Commission and the Commonwealth of Massachusetts to afford equal employment opportunities to all qualified individuals, without regard to their race, color, ancestry, religion, sex, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, gender identity or expression, or any other characteristic or status that is protected by federal, state, or local law.