Administrative Assistant II, School of Social Work

Job Description

Overview

The administrative assistant II (AAII) will serve as a confidential assistant, provide administrative and clerical support to the associate dean and faculty as necessary. The AAII performs duties requiring a high degree of knowledge of the department and university, including considerable computer knowledge and typing skills are required. The AAII maintains the department's records and files serves as initial contact and responds to inquiries and requests from students, faculty, staff and external concerns; liaises with multiple departments and vendors as needed; supports students and student organizations; and reviews and analyzes data concerning unit activities, prepares reports, and compiles data.

At Salem State University, we prioritize your professional growth and are dedicated to fostering a supportive and inclusive workplace. Just as we are committed to student success, we are equally devoted to the well-being of our employees. As a community that values diversity and civic engagement, we celebrate the unique identities of our staff and faculty, empowering them to thrive and make a meaningful impact. Join us at an emerging Hispanic and minority-serving institution where your contributions will be valued, and you'll help shape a socially just world.

DO NOT APPLY ON MASSCAREERS.

Applications submitted on MassCareers will not be considered.

Qualifications

Required Qualifications

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Preferred Qualifications

Budget management experience in a higher education environment

Previous supervisory experience

Ability to communicate effectively orally and in writing

Ability to maintain accurate records

Proficiency using the Microsoft Office suite

Familiarity with PeopleSoft

Ability to establish rapport and maintain harmonious working relationships with persons form varied ethnic, cultural and/or economic backgrounds

Ability to speak Portuguese or Spanish

Working Location

This is an onsite position in Salem, MA with on-campus, in-person responsibilities.

Application Instructions

DO NOT APPLY ON MASSCAREERS. Applications submitted on MassCareers will not be considered.***

Please apply online at the Salem State Career page. Resume and cover letter are not required, but are appreciated.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

EEO Statement

The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

ADA Statement

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu .

Recruitment Agencies

Salem State University does not partner with or accept candidates from outside staffing agencies. All hiring is managed directly by our internal Talent Acquisition team.

Client-provided location(s): Peabody, MA

Job ID: Commonwealth_of_Massachusetts-250005YP

Employment Type: FULL_TIME

Posted: 2025-08-05T15:37:22