Administrative Assistant II, Human Resources Operations Assistant
Job Description
Overview
This is a non-unit position that is responsible for the operations of Human Resources and Equal Opportunity office including supervision of front desk staffing, coordination of HR Events, quality oversight of HR systems and employee off-boarding. This position coordinates evaluations for APA and Non-Unit Professional employees as well as HR systems including OnBase, EMS and the learning management system.
At Salem State University, we are passionate about creating a workplace that is as diverse and inclusive as the community we serve. We welcome and celebrate the diverse identities of all our employees, ensuring that you feel valued and supported. Our strong focus on civic engagement means your work will have a meaningful impact both within the university and beyond. As an emerging Hispanic and minority-serving institution, we are committed to advancing social justice and creating opportunities for all. Join us at Salem State, where your career will make a difference, and your contributions will be celebrated.
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DO NOT APPLY ON MASSCAREERS.
Applications submitted on MassCareers will not be considered.
Qualifications
Minimum Entrance Requirements
1. Applicants must have at least three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which include one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or any equivalent combination of the required experience and education.
2. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
Preferred Qualifications
1. Two to five years experience in Human Resources or a related field
2. Three to seven years experience working extensively with Microsoft Suite such as word, excel and teams
3. Experience with the Commonwealth of Massachusetts compensation and payroll system (HRCMS)
4. Experience working with PageUp or similar human capital management system (HCM)
5. Two to five years experience working for a state agency such as the Commonwealth of Massachusetts
Working Location
This is an onsite position in Salem, MA with on-campus, in-person responsibilities.
Application Instructions
DO NOT APPLY ON MASSCAREERS.
Applications submitted on MassCareers will not be considered.
Please apply online at the Salem State Career Page and attach resume and cover letter.
Employment is contingent upon a completed background and CORI check satisfactory to the university.
This position is not eligible for H1B visa sponsorship.
EEO Statement
The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.
ADA Statement
Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. For accommodation information or requests please email eo-hr@salemstate.edu .
Recruitment Agencies
Salem State University does not partner with or accept candidates from outside staffing agencies. All hiring is managed directly by our internal Talent Acquisition team.
Perks and Benefits
Health and Wellness
- Health Insurance
- Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- FSA
- HSA
- Mental Health Benefits
Parental Benefits
- Adoption Assistance Program
- Family Support Resources
Work Flexibility
- Flexible Work Hours
- Hybrid Work Opportunities
Office Life and Perks
- Commuter Benefits Program
Vacation and Time Off
- Paid Vacation
- Paid Holidays
- Personal/Sick Days
- Volunteer Time Off
Financial and Retirement
- Pension
- Financial Counseling
Professional Development
- Promote From Within
- Mentor Program
- Access to Online Courses
- Lunch and Learns
- Internship Program
- Leadership Training Program
- Associate or Rotational Training Program
Diversity and Inclusion
- Diversity, Equity, and Inclusion Program