ADMINISTRATIVE ASSISTANT

Primary Duties: The Administrative Assistant provides administrative support to ERA's Assistant Attorneys General, Paralegals, and Analysts. The Administrative Assistant provides direct administrative support to the Division Chief, including scheduling meetings, managing calendars, and coordinating staff meetings. The Administrative Assistant also processes requests for authorization; manages workflow; trains new staff on administrative procedures; manages ERA's records; tracks ERA's budget; and assists in planning division social events. The Administrative Assistant serves as ERA's contract manager and is responsible for distributing Requests for Qualifications; compiling consultant responses; preparing consultant contracts; coordinating the contract approval and execution process; processing consultant invoices; and tracking contract budgets. The Administrative Assistant also serves as ERA's contact for divisions across the Office, including the Executive, Human Resources, IT, Budget, and Operations Divisions.

Position Type: Full-Time/Exempt.

Please Note: Our current hybrid model includes some remote workdays for most positions. On in-office days, employees are required to report to one of our designated office locations, either in Boston or at a regional office.

Salary: $56,592

To apply for this position: Please visit the Employment and Recruitment Portal of the Attorney General's Office at BambooHR and apply directly. Applications submitted via MassCareers website are not received.

You will be asked to submit a cover letter and resume when applying for this position. The application deadline is June 13, 2025 at 5:00 PM (ET) .

Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2932.

Do not select MassCareers "apply online" option to apply for this position. Applications submitted via this MassCareers website are not received by our Office.

Inquiries regarding position & status may be made to:

Maria Patricelli, Managing Administrative Assistant
Energy and Environment Bureau
(617) 963-2437

Qualifications

Position Requirements :

Associate or bachelor's degree or an equivalent combination of related education and administrative assistant or legal assistant experience is preferred. Applicants must possess strong organizational and communication skills. Applicants must be reliable, be detail oriented and accurate, be able to manage and prioritize multiple tasks, and be able to work under pressure and time constraints.

Applicants must be skilled at working with professionals with diverse backgrounds and roles to successfully coordinate with others and ensure that the division runs smoothly and effectively.

Candidates must have strong computer skills and an in-depth understanding of Microsoft Office programs, including Word, Excel, and Outlook. Knowledge of Adobe Acrobat and Microsoft SharePoint is preferred. Experience or interest in law, energy, and/or working in the public interest is also a plus. The successful candidate will be able to demonstrate a connection to the people and communities we serve, and an interest in supporting a respectful and inclusive work environment.

The Attorney General's Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General's Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

Do not select MassCareers "apply online" option. Any automated message generated by the Commonwealth of Massachusetts MassCareers website does not apply to posted positions at the Attorney General's Office. You must apply directly at: www.mass.gov/ago/employment .