The Government Affairs Consultant, Project Coordinator is responsible for organizing, coordinating, and monitoring project activities across various internal departments, operating units, and a wide variety of external stakeholders, including vendors. This role supports the government relations and public policy team and its initiatives, including event planning and execution, ensuring compliance with federal regulations/company protocols, budget management and vendor payment, and oversees various project timelines. The coordinator acts as a liaison between stakeholders and external and internal teams to ensure both project goals and office management needs are met. This role is critical to support a driven, high-performing team based in Washington, D.C. who works closely with colleagues in our Atlanta-based Public Affairs and Communications and Sustainability (PACS) team to build and enhance the reputation of the Coca-Cola Company.
Want more jobs like this?
Get jobs in Washington, DC delivered to your inbox every week.
Our team works in a fast-paced environment where ambiguity is a constant and thoughtful decision-making and being detailed oriented is critical to success. Candidates must be highly skilled at working cross-functionally at all organizational levels, be willing to learn and challenge themselves, and have meaningful experience and achieved success working directly with senior executives. We are looking for a team player who is self-motivated, able to deal with ambiguity, and is willing to go above the scope of the role to grow.
Key Responsibilities:
- Works with internal and external executive stakeholders to coordinate high-level meetings and schedules in the DC office. This includes drafting critical correspondence with key stakeholders, partners, and business leader's; tracking and managing follow-up with appropriate leaders.
- Provides support in arranging meetings, including coordinating the agenda, collaboration of presentations/information, handling logistics (such as conference registrations, room reservations both internal and external, and local travel). Additionally, provide hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
- Assist in the development and maintenance of project plans, schedules, and documentation.
- Coordinate internal resources and third parties/vendors for the flawless execution of projects, including the creation of vendor profile and all aspects of the vendor payment and accounts payable process.
- Track project performance using appropriate tools and techniques.
- Organize and participate in stakeholder meetings; document and follow up on important actions and decisions.
- Maintain comprehensive project documentation, plans, and reports.
- Monitor project timelines, budgets, and deliverables to ensure compliance with government standards and regulations.
- Ensure procurement processes and contractor/vendor management follow public sector policies.
- Ensure that all project-related activities comply with organizational and client standards.
- Support the VP of PPGR and/or DC office with administrative tasks such as preparing presentations, tracking budgets, and updating status reports. May be asked to assist with calendar management, travel arrangements and expense reports.
- Coordinate communications between internal departments, contractors, and external stakeholders.
- Facilitate meetings in the office, workshops, and public engagement sessions.
- Maintain accurate project records, files, and regulatory documentation.
Qualifications and Requirements:
- Bachelor's degree in Public Administration, Project Management, or a related field. At least 5 years' experience in Public Affairs, Private or NGO sector; government experience is preferred
- Ability to work across multi-cultural, matrixed organization; good interpersonal skills with ability to communicate issues to drive tangible business actions
- Proven experience as a project coordinator or similar role
- Ability to work effectively both independently and as part of a team
Skills:
- Strong organizational and multitasking abilities
- Excellent verbal and written communication
- Familiarity with government regulations, compliance, and procurement procedures
- Analytical and problem-solving capabilities
- Ability to identify, coordinate and oversee process improvements for work routines and activations of the team.
- Process and analyze financial data to develop a budget management routine to inform all stakeholders and lead the end-to-end process, including financial systems and processes. This includes budget management coordination (including providing PACS stakeholders with updates and next steps), creating budget timelines and tracking its key deliverable dates, giving budget updates to PACS Leaders, wrapping up financial cycles and gathering learnings
- Impeccable organization, communication, and attention to detail while overseeing this time-sensitive work
- Computer Applications, Database Entry, Data Compilation, English Grammar, Executive Support, Microsoft Office (Word, Excel PowerPoint), Microsoft SharePoint, Office Administration, Office Management, Payroll, Purchase Orders, Travel Coordination, Workflow Management, MS Project, Asana, Trello, Jira
What We Can Do For You:
- Growth Culture: Opportunity to work with and learn from all members of the team in supporting your career growth and development.
- Benefits: A full array of benefits for your financial, health and well-being that starts on day one of employment.
- Work Life Balance: Our Company works diligently to help ensure this is a reality for our associates.
Skills:
Project Planning; Status Reporting; Scheduling Meetings; Calendar Management; Travel Planning; Budgeting; organization; Analytical Thinking; Travel Coordination; Budget Management; Deliverables Management; Project Scheduling; Oral Communications; Financial Systems; Project Management; Written Communication; Teamwork; Presentation Preparations; Budget Monitoring; Hotel Reservations