Office Manager

Ever since we started in 2007, Sunrun has been at the forefront of connecting people to the cleanest energy on Earth. It's why we've become the #1 home solar and battery company in America. Today, we're on a mission to change the way the world interacts with energy, and we're building a company and brand that puts power at the center of life. And we're doing it by designing a dynamic culture where employee development, well-being, and safety come first. We're unlike any other solar company. Our vertically integrated model gives us total control over every part of the energy lifecycle - from sale through installation and beyond - so you can find endless opportunities for growth. Come join a career you can grow in and a culture you can run with.

This hybrid role combines administrative leadership with day-to-day reception duties, providing a welcoming environment for visitors and staff while supporting site operations. The Office Manager acts as not only the receptionist at the front desk of our office, but ensures seamless management of the building and the office activities for hundreds of employees and vendors.

In the receptionist capacity, the Office Manager represents the face of the company in our corporate office by greeting guests, vendors and directing deliveries. An essential function of this position is ensuring that the office environment is welcoming and running efficiently and effectively by taking the lead on front office activities.

In the facilities and office management capacity, the Office Manager is the main point of contact for all employees working from that office. This person engages cross-functionally with IT / Network Operations, Executive Assistants, and various business leaders and executives to support activities throughout the office. They also manage vendors servicing the office, including but not limited to janitorial, property management, and food providers. They support the ongoing day to day activities of the office and help execute on both internal and external events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serving as main point of contact for visitors, vendor, and property personnel
• Managing location communication, distribution lists, and employee portal pages
• Planning engagement events and food services as needed; collaborate with Executive Assistants and/or business partners to manage/coordinate department functions, ie All Hands meetings, leadership offsites, etc
• Collaborate with tech teams to manage access systems and badges for onboarding, offboarding, and general visitor access
• Managing the facilities portal and scheduling vendors and following up with the local team on a regular basis
• New vendor setup and Purchase Requisition creations in Oracle
• Working on special projects requested by leadership
• Making sure all common spaces are well maintained and looking into repairs that arise
• Main point of contact for general team inquiries and guidance
• Managing and organizing break rooms, common areas, as well as the front desk and lobby office space.
• Maintaining office supplies inventory by checking stock, anticipating needed supplies, placing/expediting orders, and verifying receipt of purchases.
• Organizing and sorting incoming mail, packages and interoffice mail.
• Partner with the Talent Department to onboard new employees locally, including desk set up, new employee welcome kit, employee badge and other onboarding needs.
• Collaborate with and support Executive Assistants, fostering a sense of community and teamwork - this includes organizing regular team-building activities and facilitating communication to ensure seamless front desk coverage and effective support for in-office events.
• Partner to drive and coordinate different employee engagement opportunities.
• Participate in the budgeting process including and tracking departmental spending. Create and maintain documents as required to provide for monitoring and analysis of financial and spending data for the office.
• Provide direction and information to vendors, branches and service providers as required to ensure excellent coordination/execution of work.

• HS diploma or equivalent required; Associates or Bachelors degree preferred

• Minimum of 5 years of experience supporting executive level teams
• Very strong organizational and computer skills (e.g. MS Word, Excel, and PowerPoint) and/or Google Suite
• Excellent interpersonal and communication skills with all levels of an organization from C-Suite to individual contributor
• Experience with managing multiple executives and responsibilities
• Ability to manage multiple projects and priorities
• Must be a self-starter with the ability to work effectively in both an autonomous and team centric environment
• Must be able to effectively communicate and support leaders in a remote capacity
• Ability to collaborate collegially with peers in other companies, divisions or departments as required to ensure effective program/project management, and responsive administrative coordination
• Understands and applies program/project management methods and processes to define, plan, cost, resource, track and ensure the accomplishment of targeted goals

• Detail-oriented and enjoys working in a fast-paced environment

• Ability to work safely in a warehouse environment
• Ability to operate office equipment including computers and determine accuracy of work
• Ability to interact with co-workers and participate in meetings
• Ability to transport materials and equipment to complete assigned job tasks (up to 50 pounds frequently and up to 100 pounds with assistance)