Executive Assistant (Engineering Dept)

Sparton is an innovative defense contractor headquartered in DeLeon Springs, Florida, with a rich heritage dating back to 1900. Renowned for our exceptional manufacturing capabilities, we specialize in producing high-quality sonobuoys critical to the United States' undersea warfare arsenal, enhancing national security against current and future adversaries. But we are more than manufacturers; we are problem solvers. Our team of dedicated engineers and skilled professionals tackle some of the most challenging issues in defense technology. Our expertise includes advanced research systems, maritime solutions, sophisticated sensor technologies and payload delivery capabilities.

Job Summary

The Executive Assistant will provide high level support to the Vice President of Engineering, as well as the engineering organization. Reporting directly to the VP of Engineering, the Executive Assistant is at the center of the team's operations and activities and are a critical member helping to keep the team focused and moving forward. Major responsibilities will include coordinating travel, managing senior management calendars and proofreading correspondence from the senior managers & staff. This person will interface will senior levels of the organization, as well as some external customers. This role will also help manage and coordinate areas such as training, and other projects within the engineering team. The Administrative Assistant will use sound judgment, manage priorities and operate with an appropriate with in the procedures established in the department.

Responsibilities and Tasks

• Manage administrative tasks to include
  • Managing calendars for senior leadership
  • Coordinating travel and expenses
  • Managing Engineering Sharepoint
  • Planning team events
  • Coordinating internal and external meeting events
• The Administrative Assistant will deal with a broad range of engineering operations management responsibilities including:
  • Managing training requirements
  • Compiling department reports
  • Facilitating engineering operations schedule and cadence
• The Administrative Assistant will generate letters, memos and other senior level correspondence for the managers in the assigned department.
  • Will execute administrative procedures and processes for the engineering team
  • Will help with the budget preparation and monthly monitoring
  • Will maintain all department files
  • Will assemble and produce presentation information or data
  • Will use good judgment in completing activities and operate under general supervision.
  • Will use MS Office suite applications; to include Power Point presentations
  • May be asked to use judgment and discretion in completing regular assignments
  • Other related duties as assigned

• Bachelor's degree is preferred
• Associate's degree is required
• 3-5 years of functional (using skill set) experience is required

• Proven ability to manage priorities and time efficiently
• Excellent communication and interpersonal skills
• Proficiency in MS Office applications including Power Point and Excel
• Strong attention to detail, and organization skills
• U.S. Citizenship is required
• Experience with data analytics and associated applications
• Ability to implement systems and processes

• None

• Travel will be nominal
• The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The work environment characteristics described are representative of those an employee may encounter while performing the essential functions of this job. This job operates in a professional office environment and a manufacturing environment. The employee may be exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions in the plant. The noise level in the work environment may be loud.
• While performing the duties of this job, the employee is frequently required to sit, stand, talk, and communicate, use hands/finger, feel, and reach with arms. This position requires the ability to lift, bend or stoop as necessary up to 20 lbs.

• Robust medical, dental, vision, & disability coverage.
• Discounted health premiums available through qualified wellness participation.
• Healthcare concierge to help you navigate your benefit selections.
• Virtual health solutions for physical therapy, menopause, and diabetes.
• Company paid Basic Life Insurance. Additional Life & AD&D Insurances are available.
• On-site wellness clinic.

• Competitive compensation.
• 401k program to plan for your future with company match 50% up to 8%.
• Company Paid Time Off (Vacation and Sick).
• Paid parental leave.
• Adoption assistance.
• Fertility and family building assistance.

• Flexible work schedules available based on position:
• 9/80 schedule providing every other Friday off
• 4/10s
• 3/12s
• Lifestyle spending account.
• Perks at work.
• Generous employee referral program.
• Tuition reimbursement.
• Voluntary benefits available: longer term care, legal, identity theft, pet Insurance, and many more options