ABOUT SOTHEBY'S
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Synonymous with innovation, Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
THE ROLE
To provide PA support to Henry Howard-Sneyd (Chairman, Asian Art, Europe and Americas) and Edward Gibbs (Chairman, Middle East & India)
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RESPONSIBLITIES
PA responsibilities:
- Organise/ book extensive overseas travel arrangements and then manage T&E claims
- General office duties like maintaining files
- VIP client support on the telephone, in person or over e-mail including helping oversee complicated arrangements for certain designated clients
- Organising boardroom lunches and other client entertainment.
- Outlook Diary Management and assistance in planning and preparation of meetings
- Effectively co-ordinating messages and tasks while Henry Howard-Sneyd and
Edward Gibbs are travelling - Confident and efficient handling of client information working alongside Client Development contacts to ensure data is correct and up-to-date for clients of the Chinese WOA, Japanese, MENA and the Middle East and India Departments
- Maintaining pre-sale interest lists of EG’s clients
- Setting up, managing and in some cases minuting EG’s internal and external meetings
IDEAL EXPERIENCE & COMPETENCIES
- Computer literate (excellent knowledge of Word and Excel is essential)
- Possess excellent communication skills (both written and spoken)
- Be reliable and capable of working well as part of a busy, highly pressurised team
- Be well-organised, with a good eye for detail and the ability to prioritise tasks
- Be committed to lending support in the departments on a day-to-day basis
- Be enthusiastic with a flexible approach and the ability to think on your feet
- Valuation system to build valuations by entering and managing outputs for HHS and EG as requested
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.