Executive/Administrative Assistant

Key Responsibilities

• Executive Support
• Manage calendars, schedules, and correspondence primarily for the CEO, while also assisting other senior leaders as needed.
• Coordinate the CEO's domestic and international travel, accommodations, and itineraries.
• Plan and organize executive and company-wide meetings, including logistics, materials, and follow-up actions.
• Prepare, submit, and track CEO expense reports.
• Serve as a liaison between leadership and internal/external stakeholders (employees, partners, vendors, and investors).
• Office Management
• Oversee office operations at the Fulton, MD headquarters.
• Manage office and kitchen supply inventory; coordinate purchasing and vendor relationships.
• Ensure conference rooms, gathering spaces, and common areas remain organized, clean, and functional.
• Plan and manage budgets for team events, off-sites, and social activities.
• Support coordination of onsite events, executive visits, and team gatherings.
• General Administration
• Handle incoming and outgoing communications (email, mail, calls).
• Collaborate with internal departments to support cross-functional projects and initiatives.
• Maintain strict confidentiality while handling sensitive business and personnel information.

Qualifications

• 4+ years of experience in an administrative or executive assistant role supporting senior leadership.
• Availability to work onsite in Fulton, MD, at least 3 days per week.
• Strong written and verbal communication skills.
• Proven ability to prioritize and manage multiple tasks/projects simultaneously.
• Experience managing budgets and using order/expense management systems.
• Proficiency with Microsoft Office, Google Workspace, Slack, Airbase, and other productivity/collaboration tools; quick to learn new systems.
• Strong problem-solving and organizational skills with meticulous attention to detail.
• Flexible, resourceful, and able to thrive in a dynamic environment.
• Demonstrated ability to maintain professionalism and confidentiality at all times.
• Local knowledge of vendors, event venues, restaurants, and services is a plus