Events Coordinator - Soho House Sao Paulo

Scope of the Job

At Soho House the Member Events Coordinator is responsible for assisting the Member Events Manager with the logistical coordination that support the execution of cultural and community driven membership events. As the Member Events Coordinator you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events.

A successful Member Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.

Key Responsibilities

• Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows
• Responsible for uploading all member events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation
• Support membership team by collecting information from partners (photos, event information, bios and so on)
• Organize, store and update event contracts, receipts and partner contact information
• Attend and oversee the execution of events as needed and acquire member feedback following events
• Performs other duties as assigned by supervisor/manager
• Conceive unconventional and memorable member events (eg. booking talent for a unique event, an artist residency or creative experiences)
• Book events (DJs and band), sending proposals
• Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Years Eve
• Inspire members, talent and all Soho House teams when meeting to create and implement events
• Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members
• Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist
• Ensure innovative events & programming are united around our global monthly themes
• Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals
• Content curation that tells a story and connects members digitally or in-person
• Program to drive late night attendance of members in our Houses
• May require working beyond normal office hours, including nights and weekends, depending on business needs

• Required to spend time each day on the floor of the relevant House and to be present for members and support team members
• Performs all other duties as assigned by supervisor/manager

Experience Required

• Solid of professional experience in cultural event programming or cultural event production experience
• Experienced with Outlook, Excel and Eventpro software
• Creatively driven and culturally in-tune
• Collaborative and communicates well
• Research skills as well as exceptional organizational abilities and extraordinary relationship building skills
• Ability to multitask and execute under pressure and in demanding fast-paced environments
• Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives
• Hospitality or music experience a plus not a must