Events Coordinator – Manchester ( New Opening)

 

What's in it for you?

• Weekly Pay
• Team meal whilst on shift prepared by our chefs 
• Soho Friends Membership
• 50% Team discount on Food & Drink, 7 days a week
• Team Room Rates; Any Bedroom, Any House, $100 a night
• Health Cash Plan (option to add children)
• Dental Plan (option to add children)
• Birthday Day Off
• Discount on Cowshed products and Soho Home (up to 50%)
• Free Counselling Sessions
• Cookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink training, events and opportunities to inspire and educate.
• Continuous training to develop yourself personally and professionally
• Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more

Soho House Manchester

Located in the St John’s area in the heart of the city, Soho House Manchester spans across 5 floors of the former Granada Studios. We have an extensive gym, steam room and sauna, outdoor rooftop pool surrounded by sunbed and a bar, late night bar and live music space. We have casual lounge areas for food and drink on the 8th floor and a members’ restaurant for more formal dining. The house also includes 23 bedrooms on the 6th floor.

The Role…

We are looking for a charismatic, highly organized, social, energetic, customer facing individual, ideally with experience securing, booking and realising quality creative events. A passionate team player with excellent drive and attention to detail, excellent presentation and a natural ability to build relationships. With the evolving shape of Farmhouse, the successful candidate should be flexible and open to change.

 

As the Event Coordinator you will be responsible for supporting the booking, supervision and realisation of private events for members at Soho House Manchester. Supporting the Events team with day to day operational and administrative duties, working with operational colleagues within the House and office and ensuring events are set up and managed properly. Ensuring clients feel supported and are happy with all aspects of their event is under control and will be delivered to meet their expectations.

 

Main Duties…

• Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answered
• Assist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client’s expectations
• Collating function sheets utilising the event booking system, Delphi and distributing to the relevant operational teams
• Work very closely with the rest of the Event team as a strong unit
• Assist with daily admin jobs assigned by the events team, ie: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boards
• Confidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and covered
• Keeping an eye on daily/monthly/yearly event targets to understand the financial side
• Utilising Google docs to ensure all booked events are accurately forecasted from a financial perspective

What We Are Looking For…

• At least 3 years of professional experience in a similar capacity
• Ability to work with multiple teams & stakeholders both internal and external and on multiple projects
• Strong time management and prioritisation skills
• Ability to work autonomously, with support from the wider team
• Maintain a positive attitude even through stressful situations; communicate in an open and friendly manner.
• Collaborative and communicates well to provide direction and delegation to efficiently accomplish tasks at hand
• An essential part of the job is being available on a flexible schedule and being willing to work outside “office hours”. For example, nights, weekends and holidays (as needed and when applicable).
• Experienced with Outlook, Google documents & Excel
• Event experience is a must

Expected working hours for an Events Coordinator:

• Varying shift times across the seven days, to include working evenings, weekends, opens & closes