Culinary Administrative Assistant - Birmingham Jefferson Convention Complex

Job Listing: Culinary Administrative Assistant

At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members. Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday' is anything but normal.

Our experiences are unique, and so are our people. Bring your personality, your background and your desire to delight others. In return, we'll give you all you need to thrive. After giving it all, you'll return home knowing that you've played your part in creating a truly unforgettable moment.

Location: We are seeking an experienced Culinary Administrative Assistantfor the Birmingham Jefferson Convention Complexlocated in Birmingham, AL.

Job Overview:

Sodexo Live! is looking for a motivated and organized Culinary Administrative Assistant to support the daily operations of the Culinary Department at the Birmingham Jefferson Convention Complex. This role will be essential in coordinating documentation, schedules, communication, and administrative processes for our culinary leadership team.

Essential Responsibilities:

• Provide administrative support to the Executive Chef and Sous Chefs.
• Maintain kitchen staff schedules, timekeeping accuracy, and event rosters.
• Assist with prep lists, production sheets, order guides, and menu documentation.
• Organize and file documentation related to food safety, health inspections, and operational compliance.
• Coordinate internal communications between culinary and other departments such as operations, warehouse, HR, and concessions.
• Track and organize receipts, invoices, and procurement-related documents.
• Help prepare paperwork and signage for event-day kitchen operations.
• Assist with onboarding and credentialing of culinary team members during event season.
• Maintain inventory records, receiving logs, and food transfer documents as needed.
• Support with special projects and event prep during peak times or large-scale events.

• Prior experience in an administrative role; experience in culinary, hospitality, or food service industry a plus.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently, multitask, and meet deadlines under pressure.
• Flexible and adaptable to changing priorities during event days.
• Comfort with kitchen or back-of-house environments.

• Able to work effectively and safely while subject to wet floors, temperature extremes and excessive noise; must be able to lift up to 50 pounds in weight; must be able to maneuver in an often tightly-quartered environment.
• Hours may be extended or irregular to include nights, weekends, and holidays.