Full-Time with Benefits
Position pays $19.50 - $22.50 per hour
Location: We are seeking an Administrative Receptionist - Catering Sales for the San Diego Convention Center in San Diego, CA
Nothing beats the power of being at a live event. That's why we're proud to announce the launch of Sodexo Live!, our brand dedicated to the sports, events and hospitality industry. We concentrate all of our skills, insight, and experience into one brand that instinctively knows how to make the most of every moment. Let's go Live! Together.
Sodexo Live! and our partner venues have been defining extraordinary experiences through thoughtful hospitality, expertly delivered, for more than 80 years at gathering places across North America and the United Kingdom. As the pioneer and leader in live event hospitality, we are committed to making the time that people spend together more rewarding and more valuable. "Making it better to be there since 1929."™
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The San Diego Convention Center is located on sparkling San Diego Bay in the heart of a vibrant downtown. Abundant, flexible space and five-star service make the San Diego Convention Center the meeting planner's choice for hosting major conventions, trade shows, meetings and special events. The venue features 2.6 million sq. ft. of space, including 72 meeting rooms, 8 exhibit halls, 2 ballrooms, a 138-seat restaurant, 36-seat bar, 8 concession stands, 3 Starbucks locations, and hosts large-scale events like Comic-Con and ESRI.
Principal Function:
The Administrative Receptionist - Catering Sales provides essential administrative, clerical, and front-desk support to the Catering Sales team at the San Diego Convention Center. This position plays a key role in welcoming clients, organizing communications, supporting event documentation, and ensuring the overall efficiency of the sales office.
This role is ideal for someone with strong interpersonal skills, a polished and professional presence, and a passion for hospitality and organization.
Essential Responsibilities:
- Serve as the first point of contact for the Catering Sales department - welcoming visitors, answering calls, and directing inquiries with professionalism and warmth.
- Provide administrative support to the Catering Sales team, including preparing proposals, contracts, and event documentation.
- Maintain organized records and filing systems for catering events, contracts, and client communications.
- Assist with scheduling meetings, coordinating site visits, and preparing materials for client presentations.
- Manage internal calendars and support coordination of large-scale event timelines.
- Process incoming and outgoing mail, organize office supplies, and support day-to-day departmental operations.
- Maintain up-to-date knowledge of catering menus, event services, and venue capabilities to assist with basic client inquiries.
Qualifications/Skills:
Required:
- High school diploma or GED; some college or equivalent administrative experience.
- 1+ year in an administrative, reception, or hospitality support role.
- Exceptional communication skills, both verbal and written.
- High level of professionalism, organization, and attention to detail.
- Strong computer literacy, including Microsoft Word, Excel, Outlook and general office technology.
- Ability to multi-task, prioritize, and stay calm in a fast-paced, client-facing environment.
Preferred:
- Prior experience supporting sales, catering, or events teams in a hospitality setting.
- Knowledge of event management systems (e.g., Caterease, Delphi, TripleSeat).
- Bilingual (English/Spanish) a plus.
Other Requirements:
- Must be able to work occasional nights, weekends, and holidays based on event needs.
- Requires the ability to sit or stand for extended periods and walk moderate distances throughout the venue.
Thank you for expressing interest in employment with Sodexo Live!
While only those candidates selected for an interview will be contacted, your resume will remain on file for 90 days.
Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran, disability, or any other status protected by law.