Executive Office Assistant (Supplyframe)

Report To: CEO I Department: Executive Leadership Team I Location: Pasadena, CA

What You'll Be Doing:

Supplyframe, a Siemens company, is an innovative and rapidly growing leader in the electronics component industry. We are seeking an Executive Office Assistant based in our Pasadena, CA office. You will report directly to the CEO and support other executive/senior leaders within the organization. The ideal candidate is independent, self motivated and works efficiently with little to no supervision. In-house training provided.

• Provide a wide range of high level administrative and operational support for the executive leadership team while managing day to day office responsibilities
• Act as travel liaison by booking flights, reserving hotel rooms, restaurants, etc. for internal and external stakeholders
• Answer incoming phone calls, schedule virtual/in-person meetings & appointments, greet customers/visitors and provide general administrative support to our employees
• Serve as the point of contact for office maintenance & amenities, manage inventory for office supplies/equipment (coordinate with IT as needed), handle all shipping & receiving and mail management
• Liaise with facility management vendor, including cleaning, catering and security services
• Assist in HR administrative duties such as scheduling interviews, sending new hire kits, etc. while maintaining confidentiality and managing office health & safety protocols; having knowledge of the company's policies and best practices to ensure compliance
• Support marketing activities, events, celebrations & conferences as needed

Who/What We Are Looking For:

• Bachelor's degree is preferred and at least 2 years of related experience required.
• Proven experience as an Executive/Administrative Assistant, Office Manager, Front Office Manager or other customer-facing roles
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail, problem solving skills and extremely proactive
• Excellent verbal and written communication skills
• Strong organizational and planning skills in a fast paced environment
• A creative mind with an ability to suggest improvements

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You'll Benefit From
Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here.
The pay range for this position is $22.12 - $38.46 per hour. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you're unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency
Siemens follows Pay Transparency laws.

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here.

Criminal History
Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.

Client-provided location(s): Pasadena, CA

Job ID: Siemens_Digital-476996-en-1

Employment Type: OTHER

Posted: 2025-09-04T19:03:56