Accounts Payable Specialist II (6-Month Fixed Term Contract)

About ShiftKey

ShiftKey is a platform that is disrupting the way healthcare facilities find licensed and certified professionals to fill available shifts. Leveraging marketplace dynamics and deep industry knowledge, the company is playing a vital role in mitigating America's healthcare staffing shortages, enabling direct connections between facilities and healthcare professionals. By offering the opportunity to work as much or as little as they choose and putting the power back into the hands of healthcare workers, ShiftKey is bringing more licensed professionals back into the workforce, a solution that is solving a major crisis in healthcare. For more information, visit www.ShiftKey.com.

The role

We're looking for an Accounts Payable Specialist II to join our dynamic finance team on a 6-month fixed-term contract (with the possibility of extension). In this role, you'll have the opportunity to take ownership of the accounts payable process, optimize cash flow, and work closely with key stakeholders to ensure smooth, accurate, and timely payment operations. If you're passionate about precision, problem-solving, and process improvement, this is the role for you!

Where you'll work

This is an on-site position at our amazing office in Irving, TX, providing a great work environment.

What you'll be doing

• Create and maintain accurate and organized vendor files, ensuring proper documentation and support.
• Review invoices for accuracy and ensure they meet company policies before processing payments.
• Resolve discrepancies between invoices, purchase orders, and receiving reports efficiently.
• Accurately enter invoice and general ledger data into NetSuite, keeping everything up-to-date.
• Reconcile accounts payable subledger with vendor statements and general ledger entries.
• Prepare and process credit card and bank account reconciliations, ensuring accuracy.
• Generate purchase orders when required, ensuring smooth operations and timely purchases.
• Respond to vendor inquiries promptly, maintaining professionalism and clarity in all communications.
• Review employee expense reports for receipt documentation and policy compliance, keeping everything in check.
• Set provider deductions (including garnishments) within the ShiftKey platform, ensuring accuracy and compliance.
• Collaborate with internal teams to resolve any issues, ensuring accurate financial data.
• Assist with month-end close activities and handle audit requests as they arise.
• Take on ad-hoc requests and provide support for Accounts Payable initiatives as needed.

• Previous experience in Accounts Payable, Accounting, or a similar field (Ideally about 3 years).
• A sharp eye for detail with strong problem-solving, documentation, and research skills.
• Experience with NetSuite or similar ERP systems (Concur experience is a plus).
• Strong ability to build and maintain professional relationships with internal and external customers.
• Ability to handle changing priorities, conflict, and pressure situations with professionalism.
• Excellent communication skills, both written and verbal.
• Discretion and the ability to handle sensitive financial information confidentially.
• Advanced Microsoft Office skills (Excel, Word) and familiarity with Google Suite products (or similar tools).
• Intermediate data entry skills, with a strong proficiency in 10-key.