Administrative Assistant

Texas, United States of America

Job Family Group:
Business Administration

Worker Type:
Regular

Posting Start Date:
October 30, 2025

Business unit:
Trading and Supply

Experience Level:
Early Careers

Job Description:

What's the role?

To provide high-level executive support to the T&S Commercial Operations line, ensuring seamless coordination of leadership events and the efficient execution of daily operations through proactive and exceptional administrative support. This role also plays a key part in fostering an inclusive and collaborative team environment-actively engaging in discussions, encouraging diverse perspectives, and contributing to a culture where individuals feel safe, valued, and empowered to speak up.

What you'll be doing

• Provide effective, efficient, and pro-active administrative support, dealing with matters of a highly confidential nature.
• Works within well-defined and standardized procedures and practices.
• Manage and maintain complex diary coordination through planning, coordinating, and arranging internal and external meetings, taking into account purpose, importance, impact and complex boundaries and interfaces. Updating meeting schedules, resolving conflicts proactively, and coordinating pre-reads and meetings in a timely way.
• Deal with a variety of unambiguous questions, checks correctness of data and adjusts with several sources of information within own area/department.
• Arranging detailed and accurate logistics for forthcoming travels, including proactive and timely arrangements in a cost and business efficient manner. Preparation of travel itineraries, independently arranging flights, trains, visas, accommodation, and car transport.
• Take the initiative in managing and coordinating the advance planning and logistics for leadership team meetings and global business events. This includes organizing recurring weekly and monthly cadence meetings, regular team check-ins, and project-specific sessions-ensuring all engagements are well-structured, timely, and aligned with strategic priorities.
• Lead the scheduling for webcasts as required.
• Manage and use functional mailboxes and Viva Engage channels as required. Manage and maintain various distribution lists.
• Support information management activities i.e., DocuSign, Sharepoint sites and Viva Engage.

What we need from you

• The candidate must have legal authorization to work in the US on a full-time basis
• Bachelor's degree or 2 or more years of professional work experience
• Excellent in English written and verbal communication skills with both internal & external parties across all levels.
• Able to interact at all levels. Will demonstrate an enthusiastic, proactive can-do and customer focused mindset.
• Professional and organized with the willingness to help, and ability to independently use a range of problem-solving skills while learning quickly. Enjoys taking the initiative and working autonomously.
• Able to manage confidential and sensitive matters with integrity & discretion.
• Effective time management and personal effectiveness skills to work within tight (and often changing). deadlines, balancing competing priorities with proactiveness and independence. Displays a willingness to speak up to help manage workloads and ensure proactive prioritization.
• Operates within the context of high business criticality, with correspondingly important deadlines for the job holder and leadership team members.
• Has the ability & willingness to help support and partner with individuals across multiple teams and cultures.
• Eye for detail when completing tasks.
• Experience in corporate/global and cross-cultural environments required.
• Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events.
• Advanced computer literacy in various applications, activities and programs (Sharepoint, Microsoft Office applications including Outlook, Microsoft Teams, Concur, Corporate Travel, etc).
• Uphold and demonstrate Shell core values: Honestly, Integrity and Respect and a commitment to authentic, honest, open, and transparent communication.

What we offer

The base salary range for this position is $54,000 - $82,000 per year. Individual pay will be based on various factors such as relevant work experience, education, certifications, skill level, seniority, and internal equity.

For regular full-time or regular part-time employees of the Company (participating companies as listed in the Summary Plan Description), insurance coverage options include medical, dental, vision coverage, life Insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs. Employees also participate in a company pension plan and a 401(k) plan. Paid leave includes up to 6 weeks of paid vacation time, up to 11 paid holidays, and parental leave offering 16 weeks of paid leave for birthing parents, and 8 weeks of paid leave for non-birthing parents.

Additionally, employees are eligible for short-term disability leave for up to 26 weeks at 100% or 50% of base pay as well as Long-Term Disability insurance. Shell also offers other compensation such financial reimbursement for adoption, wellness, education, and personal learning expenses, and some roles are eligible for discretionary long-term incentives. For interns, eligible benefits include medical, dental, and vision coverage, life insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs; participation in a 401(k) plan; and paid leave for up to 11 paid holidays. Additional information on Shell's US benefit programs can be found at https://www.shell.us/careers/about-careers-at-shell/rewards-and-benefits.html.

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Benefit from flexible working hours, and the possibility of remote/mobile working.
• Perform at your best with a competitive starting salary and annual performance related salary increase - our pay and benefits packages are considered to be among the best in the world.
• Take advantage of paid parental leave, including for non-birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and international teams.
• Gain access to a wide range of training and development programmes.

We'd like you to know that Shell has a bold goal: to become one of the world's most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here.

Shell in The United States

Shell has been in the US for more than 100 years, leading the sector in energy, petrochemicals and refined products. Today, we provide millions of Americans with the energy needed to heat and cool their homes and power the economy.

We operate in all 50 states, from our Deep Water platforms in the Gulf of America to the Pennsylvania Chemicals complex and our miles of pipelines throughout the US.

We reach our customers through our 13,000 branded retail stations, and we are number 1 in gasoline sales. We also own the #1 brand of motor oil in the U.S. - Pennzoil® - made from natural gas.

We are excited to play a key role in the move to net carbon emissions while providing the oil and gas needed by society for many decades to come.

DISCLAIMER:
Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws. Shell is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability. As a US Federal Contractor, hiring selections are subject to periodic audit review and documentation of your selections should be maintained for a period of three calendar years. It is the policy of Shell in the U.S. ("Shell") to provide equal opportunity to all individuals, employees and all qualified applicants for employment consistent with employment requirements and qualifications. Shell prohibits discrimination based on race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, citizenship, genetic information, or other protected status under federal, state or local laws. All employees are expected to support this policy and contribute to an environment of equal opportunity. If you need an accommodation for a disability during the resourcing process, please speak with an HR representative.

Client-provided location(s): Houston, TX

Job ID: Shell-R184580

Employment Type: FULL_TIME

Posted: 2025-10-30T19:08:59