Executive Assistant

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Job Category
Corporate Functions

Job Details

About Salesforce

We're Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every industry blaze new trails and connect with customers in a whole new way. And, we empower you to be a Trailblazer, too - driving your performance and career growth, charting new paths, and improving the state of the world. If you believe in business as the greatest platform for change and in companies doing well and doing good - you've come to the right place.

• • Salesforce is seeking an energetic, bright, and motivated individual with a history of high performance to support multiple leaders in
    
    our team.
    
    The successful candidate will be highly organized, detail oriented, self-motivated, able to handle confidential information, as well as
    demonstrate ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to
    manage multiple assignments and people simultaneously. The ideal candidate will have the demonstrated ability to respond
    effectively and efficiently while maintaining flexibility.
    
    The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with
    appropriate urgency to situations that require a quick turnaround, be able to take effective action without having to know the total
    picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related
    groups. The position requires the capacity to work successfully in a team environment, build effective working relationships &
    maintain a comprehensive awareness of the organization and become the "go-to" person for support activities.
    
    This position requires high levels of integrity and discretion in handling confidential information, and professionalism in dealing with
    senior professionals inside and outside the company.. In addition, exceptional written and oral communication skills, high attention
    to detail, bias for action, detailed planning, time management and organizational skills are required.
    
    Key Responsibilities Include:
    
    • Work closely with leadership team to provide seamless support to the group.
    • Management of complex calendars and scheduling, meeting prioritization, large scale meeting coordination
    • Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between
    time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.
    • Organize, execute, and assist with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-
    sites, and team social events).
    • Tracking and helping drive completion of key deliverables and following up on outstanding action items.
    • Completing expense reports, maintaining schedules, plan and coordinate events, ordering supplies/ goodies for the team.
    • Represent our team and partner effectively with external stakeholders such as space planning, travel and other executive
    assistants in the org
    
    Basic Qualifications
    
    • 5+ yrs of experience assisting executives in a fast-paced technology environment
    • Demonstrated experience supporting leaders across international time zones.
    • Demonstrated ability to managing multiple calendars.
    • Advanced knowledge of Microsoft Outlook as well as strong working knowledge of Microsoft Word, Excel.
    • Skilled in managing group logistics, including event planning, transportation and budgeting.
    • Strong organizational and communication skills, problem solving skills, and team-orientated philosophy.
    • Ability to quickly learn organizational structure and the objectives of the team.
    • High levels of integrity and discretion in handling confidential information.
    • Ability to work in an ambiguous environment.
    • Bachelor's degree or anything equivalent
    
    Preferred Qualifications
    
    • A terrific work ethic accompanied by an ever-positive, get-it-done attitude.
    • Ability to take on increased responsibilities as the position advances.
    • Exceptional written, verbal, and interpersonal communication skills.
    • Ability to prioritize and handle multiple assignments at any given time while maintaining .commitment to deadlines.
    • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.