Payroll/Plant Administrator

Position Description

Job Summary

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What's the job?

This position is responsible for processing biweekly payroll for represented and non-represented employees within an industrial manufacturing setting. The position performs a variety of administrative functions in support of the Plant Manager and staff and to coordinate various finance and administrative functions with Payroll, Financial Shared Services and Gypsum Corporate Office.

• Process biweekly payroll according to Saint-Gobain policies and procedures and legal compliance in an accurate and timely manner by working with internal departments and corporate and third party resources
• Provides administrative support to the Plant Manager and the HR Department through: assigned duties and back-up functions, meetings, presentations, union and legal communications, audit compliance and a variety of complex and confidential monthly and quarterly reports for departments and corporate resources as requested
• Improves processes and systems related to job function and as requested
• Improves and maintains assigned documents and written procedures/SOPs so all training material is up to date and assessable
• Participates in WCM improvement activities as directed and maintains required documentation
• Develops and maintains a filing system and related archives according to legal requirements and Corporate Record Retention Policy
• Checks and prepares hourly time sheets, performs data entry and balances batch entries for hourly payroll and month end accruals
• Maintains and updates the time management system as necessary to ensure accuracy of punches, shift schedules and reliable access to employees
• Prepares Union, Payroll and HR reporting (e.g., seniority, pension/health and vacation/holiday tracking and calculations, probation, shoe eligibility, attendance, union dues) in designated electronic systems and creates payment requests as needed
• Tracks Seattle Sick Leave accrual and other time off for plant employees
• Partners with HR to track attendance and with approval from HR issues warnings or attendance awards in a timely manner as needed
• Creates and submits Employee Change Notice (ECN) forms in a timely manner to track, document and communicate job and physical location movement, salary changes and other work or personal employee information
• Prepares and maintains employee records as required by Federal and State agencies and Saint-Gobain policy as well as plant lists including directory, employee addresses and phone numbers
• Works with third party vendors on FMLA, Unemployment, and other LOA requests
• Back up to coordinating post offer background checks and drug screens
• Back up to conducting and/or assisting with new employee orientation
• May be required to assist with office management functions not limited to ordering uniforms and supplies inventory.

• 3-5 years of payroll experience required
• Experience working with Kronos or UKG required
• Working in a union environment preferred
• 2-4 years' experience working in a manufacturing facility preferred
• Strong familiarity with WA State laws specifically relating to payroll
• Ability to work independently with general supervision
• Core competencies include effective verbal and written communication skills, listening skills, ability to organize and retrieve information, and to handle people tactfully and effectively.
• Proficiency in PC skills including Word, Excel, Access, PowerPoint, Outlook and others
• Must be flexible to adapt to changing and varying work requirements
• Must be able to work across multiple shifts when required