Senior Payroll Tax Specialist

About the team + role

Robinhood is looking for a skilled Senior Payroll Tax Specialist to join our Payroll team to help us process payroll and manage tax fillings in an accurate and timely manner.

As a Senior Payroll Tax Specialist on the team, you will contribute to all aspects of payroll for over 2,400+ employees. In this role you will be responsible for analyzing and managing payroll related tax issues. This role is essential for ensuring compliance with tax laws and regulations while also optimizing tax strategies to minimize liabilities. You will have the chance to serve as a key contributor on a strong team and to grow your understanding of both operational and technical payroll processes. The successful candidate will be someone who is looking to contribute directly to the success and growth of our department and company. This position will report to the Senior Payroll Manager and work closely with our People team, Stock Admin team, Benefits team, Corporate Tax, as well as the Accounting team.

It is preferred that this role is located in one of the office locations listed on this job description which will align with our in-office working environment. This position is only eligible for remote work in limited geographies within the US where we do not have physical office locations. Please connect with your recruiter for more information regarding our in-office philosophy and expectations.

What you’ll do

• Ensure compliance with accurate and timely payroll tax reporting and withholding responsibilities.
• Find solutions to payroll tax irregularities by gathering and analyzing data and performing modifications.
• Establish tax requirements for items such as fringe benefits, deductions and earnings codes.
• Conduct ongoing research on Federal, state and local tax laws, regulations and rulings to provide guidance and support for tax related decisions.
• Collaborating with internal and external stakeholders, internal teams, external auditors, and tax authorities to address tax related matters and provide insights on tax implications for business decisions.
• Subject matter expert for US payroll and all global tax related items.
• Reconcile and record weekly company-wide payroll cash and payroll tax liability for all US entries.
• Reconcile quarterly payroll tax returns, remitted and filed by ADP. Review and reconcile any discrepancies. Address all periodic exceptions and make necessary adjustments.
• Work closely with Payroll Specialists to coordinate adjustments and amendments needed to assist at quarter end and year end to ensure accurate and timely reports of Wages and Taxes.
• Send all tax agency notices to third party vendor (ADP). Record responses, complete necessary actions to resolve the tax issues and provide Accounting and Corporate Tax Team with notices for additional tax payment and/or refunds.
• Respond to Service Now Tickets as assigned.
• Research and resolve in depth payroll tax issues across various taxing agencies that include Federal, State and Local agencies. Issue request to get penalties abated.
• Set up new tax accounts for state and local agencies and track progress to receive account number and tax rate.
• Lead the process at year end and partner with third party provider to reconcile taxes for both US and Canada to produce year- end tax documents.
• Facilitate and actively participate in both internal and external audits for payroll reviews.
• Research any W2 errors and produce W-2C and 941x as needed.
• Work closely with the stock team to review all tax rates and make necessary updates within Workday and/or ADP.
• Manage relationship with payroll vendors effectively.
• Stay up to date with changes in payroll taxes by attending classes or conferences offered by payroll vendors.
• Other responsibilities or projects as assigned by the Senior Payroll Manager.

What you bring

• Strong understanding of tax laws and regulations, as well as accounting principles.
• Strong analytical, strong problem-solving skills and attention to detail in tax calculations and reporting, identify tax calculations and reporting opportunities and risks.
• Ability to work with financial data and utilize tax software and tools effectively.
• Effective communication and interpersonal skills to collaborate with colleagues and external stakeholders.
• Compliance with maintaining confidentiality of sensitive tax information.
• Knowledge of where and how to research as well as resolve complex tax issues.
• Proven ability to work in an organized manner with the ability to manage time effectively to meet strict deadlines.
• Advanced excel skills knowledge including v-look ups, sum-if and pivot tables.
• Broad training in a related field usually acquired through high school level education or work-related experience in Payroll and or Accounting. Degree preferred.
• 10-years minimum related experience for US and Canada tax and payroll processing.
• Certified Payroll Professional (CPP) preferred.
• ADP and Workday (preferred) payroll system experience within the last 5 years.
• Ability to work closely and effectively with others, including the corporate tax, accounting, HR, Corporate Engineering, internal and external auditors and other stakeholders within specified deadlines.

What we offer

• Market competitive and pay equity-focused compensation structure
• 100% paid health insurance for employees with 90% coverage for dependents
• Annual lifestyle wallet for personal wellness, learning and development, and more!
• Lifetime maximum benefit for family forming and fertility benefits
• Dedicated mental health support for employees and eligible dependents
• Generous time away including company holidays, paid time off, sick time, parental leave, and more!
• Lively office environment with catered meals, fully stocked kitchens, and geo-specific commuter benefits