PGIM Private Capital | Administrative Assistant/Receptionist (6-month Fixed-Term Contract; 5 days in office)

What you will do

PGIM Private Capital's London Corporate Finance team, located in London, is seeking a bright, organized, motivated, and well-presented individual for a reception based Administrative Assistant position. As the face of the London office they will manage all front of house duties, perform administrative work as well as providing support to the senior admin team. This is a Fixed Term Contract role for a period of six months and requires full time office presence.

What you can expect

• Full ownership of the front of house area, including managing the meeting room calendar, maintaining the appearance of the front of house area and providing a friendly welcome to staff and external visitors. Please note this is a 5-day a week in office role.
• Schedule and coordinate meeting logistics, including reserving conference rooms, arranging video conference connectivity, preparing meeting materials, refreshments and hospitality.
• Coordinate domestic travel arrangements including preparing detailed itineraries and submitting and tracking expenses.
• Complex management of email account to include filing, prioritizing, clearing daily email influx, maintaining a to do list system and responding to emails on the admin teams behalf.
• Liaise with the IT department to manage and resolve IT/mobile device issues.
• Screen and redirect routine and non-routine calls, as appropriate.
• Distribute post and arrange couriers.

• Provide administrative support for Investment Professionals and other team members as needed, including expenses, compiling meeting materials, and document preparation.
• Act as a liaison between the PPC's London office, ground floor reception and multiple business units within the wider organisation.
• Order and maintain inventory of refreshments and stationary.
• Minute taking.
• Routine Health and Safety checks.
• Perform other administrative duties and special projects as assigned.
  Work closely with the Executive Assistants and Office Manager to provide seamless support.

What you will bring

• Proven experience as receptionist or administrative assistant in a similar role supporting a busy office.
• Team player with high energy and a positive attitude with the ability to work well with all levels of the organisation.
• Ability to multi task with the initiative to work seamlessly in a hybrid working environment and with colleagues based in different locations. Confidence to make certain decisions and react to internal and external requests and know when to reach out to the Office Manager to inform and discuss action.
• Proactive in taking initiative to provide administrative support/guidance where it is needed without instruction and following through; ability to plan and think ahead.
• Ability to work under minimal supervision and effectively prioritise multiple assignments under time constraints.
• Excellent written and verbal communication skills with the ability to maintain close communication with all team members and foster and maintain effective relationships internally and externally.
• Strong initiative, excellent judgment and discretion required in handling confidential information.
• Ability to compose routine letters and/or emails needed.
• Strong partnering and collaboration skills required.
• Willingness and ability to take direction from multiple sources.
• Strong attention to detail, accuracy and completeness.
• Analytical, detail-oriented, and thorough professional.
• Ability to manage and prioritize multiple action items at once.
• Proficiency with Microsoft Office applications: especially Outlook.

What will set you apart?

• Strong critical thinking and logic skills
• Embraces and encourages change and development
• Maintains high level of productivity and self-direction
• Proactive in seeking solutions
• Drive to understand and develop a deep knowledge of PGIM, product offerings; clients and prospects

*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

What we offer you

• Private Medical Insurance: PGIM offers private medical insurance and pays the full premium on behalf of all employees.
• Annual Leave of 25 to 28 days, based on years of service, at full pay.
• Retirement Savings Plan: Employees receive a company contribution of 10% basic annual salary and a maximum employer-matching contribution of 5% of basic annual salary.
• Life Assurance & Income Protection: Life Assurance for 8 times your basic annual salary, up to a max benefit of £1.8million. 75% of your basic annual salary for a limited payment terms of 5 years, at the end of which a capital sum of 2x your basic annual salary is payable.

To find out more about our Total Reward package, visit https://youtu.be/acuhcv46Nz0

About PGIM Private Capital

PGIM Private Capital is the private capital investment arm of PGIM and one of the largest private debt investors in the world across more than 1,000 companies globally. PGIM Private Capital invests annually in privately placed senior and mezzanine financings with middle-market companies. Our expertise, analysis, and experience drive everything we do. We strategically target select global markets to offer unique deal flow to investors and prospective issuers.

Our team is comprised of bright, focused professionals who collaborate at all levels to manage originations and a private debt portfolio across investment grade, high yield, and mezzanine investments. We invest in the potential of our employees by offering them large-scope, small-team emphasis on collaboration, and commitment to a healthy balance between a professional and personal life. We challenge you as an individual so you can make real contributions while you grow your capabilities.

Learn more about PGIM Private Capital

About PGIM - Global Asset Management

PGIM is the global asset management business of Prudential Financial, Inc. (NYSE: PRU), a leading global investment manager with US$1.38 trillion in assets under management as of December 31st, 2024. With offices in 19 countries, PGIM's businesses offer a range of investment solutions for retail and institutional investors around the world across a broad range of asset classes, including public fixed income, private fixed income, fundamental equity, quantitative equity, real estate and alternatives.

With a history dating back over 148 years, and experience through more than 30 market cycles, PGIM takes a long-term view, not only in our investment philosophy, but also in how we develop our talent. We want to see our employees excel from their first day with the firm and throughout their tenure with PGIM. We will inspire you, support you, and help you reach your greatest personal and professional aspirations. If PGIM sounds like the place for you, join us. For more information about PGIM, visit PGIM.com.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Our Commitment to Diversity, Equity, and Inclusion

PGIM has a long-held commitment to advancing diversity, equity and inclusion, rooted in the belief that this is a prerequisite for PGIM's success and sustainability. We work to attract, retain, develop and promote talent at all levels and aim to have a workforce that reflects the communities where we work, live and invest. We are intentional about creating a workplace where everyone has a voice and is welcomed, valued, respected and understood. From the moment people join PGIM, we pledge to help them unlock their full potential. Together, we are shaping a future where talent knows no boundaries.

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Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services, some of which may not be available in your area.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law.