School Administrative Assistant III - 0.5 FTE - Stephenson K-5

Posting Timeline

PPS strongly encourages and recommends everyone who is able, to be vaccinated and remain current on the COVID-19 vaccine.

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Position Details

Portland Public Schools (PPS) is seeking talented people from diverse backgrounds and experiences to lead change and inspire PPS students. At PPS, every employee, despite having different roles, is an educator. We hope to attract talented educators who model the core PPS Educator Essentials. With the District's focus on eliminating systemic racism and its adverse impact on student learning, we seek to hire individuals who bring to our district a deep commitment to racial equity and social justice. Non-Discrimination / Anti-Harassment Policy

• Greet visitors, ensure security procedures are followed, and visitors are signed in appropriately.
• Provide guidance and direction on who can support their request, which may include taking messages or providing standardized information.
• Maintain attendance data for staff and students, including recording attendance, absences, substitutes, and other required information.
• Prepare attendance reports, coordinated with payroll data, as required
• Respond to questions and requests for information from student family members by phone, email, and in person.
• Review documents submitted by students and family members to ensure all information has been received.
• Provide students information and guidance on navigating school policies and procedures.
• Provide general support to students in the office.
• Perform a variety of administrative tasks based on standard practices and guidelines of the school and school system, including scanning documents and distributing mail.
• Complete all work using a Racial Equity and Social Justice lens as outlined in board policies.
• Participate in staff development, in-service trainings related to diversity, equity and inclusion in the workplace and in K-12 education. Model appropriate behaviors.
• Provide medication to students in compliance with documented and approved plans. Responsible for minor first aid duties in the absence of the school nurse.

• Ability to prioritize tasks and meet deadlines in an environment with constant interruptions.
• Familiarity with standard office machines (copy machines, scanners, computers, phones) and willingness to learn new equipment as needed.
• Ability to learn various software and technologies including word processing, presentation, database, spreadsheet, website content management; willingness to attend additional training as needed.
• Familiarity with / Ability to learn district software and applications used for tracking attendance, guest sign-ins, substitutes, sports registrations, etc. (ex: Synergy, Raptor, Aesop)
• Ability to obtain detailed knowledge of District policies, practices and procedures to provide clear information and directions to students, teachers and outside parties
• Excellent interpersonal communication skills (verbal and written), including active listening.
• Demonstrated ability to exercise confidentiality, good judgment, tact and diplomacy.
• Ability to work with various internal/external customers.
• Work effectively with a service-oriented attitude in a busy, high volume school office setting with frequent interruptions.
• Knowledge of first-aid procedures; ability to learn proper methods of dispensing medications.

• High school or equivalent
• Experience providing customer service, school administrative support, or office administrative support, including volunteer experience, in a school is preferred.

• Microsoft Office Suite, Synergy, and PeopleSoft or similar database software experience is highly desirable.
• Multi-lingual ability in Spanish.
• Experience in a K-12 public school district is preferred.