Events & Operations Trainee (Brussels)

Company: POLITICO

POLITICO Live is looking for an Events & Operation Trainee to join its Brussels-based events team starting July 2024 for a 6-month period.

In this role, you will contribute to the delivery of POLITICO's policy events: you will learn how to recruit and manage top-level speakers, draft content for our marketing communications, coordinate the logistics & successful delivery of the event on the day and tracking results and impact.

As our events involve cross-platform elements (print and online) and the input of many different stakeholders, the Events Trainee interacts with colleagues from a wide range of departments across the company, including Editorial, Media Solutions, Marketing and Logistics.

• Support Live Operations team in the research of venues for our events & summits
• Assist Live Operation team to research new providers & support in the delivery of a new Live experience
• Assist Live Operations and Project Managers in the preparation of material for our events
• Train on how to run event management on site (event set-up, speaker coordination, welcoming our audience, briefing providers)

• Prepare marketing briefs
• Support in the preparation of marketing creatives, as well as content for emails, print & online materials
• Support Project managers in updating event material (website, emails, ...)

• Train with the Live Editor on how to research and balance speaker line ups that fits our editorial programs
• Provide assistant researching background information on event topics

• Train with the Events Portfolio Manager and the Live Editor to recruit and manage speakers
• Prepare invitation templates and send speaker invites
• Set up speaker's pre-event briefing calls as well as prepare supporting documentation
• Manage some speaker liaison throughout the project development and onsite at the event
• Train to create and update the event microsites, apps, etc
• Ensure a constant update of the database throughout the production process

• Ensure a constant update of the database throughout the production process
• Train to manage our Live inbox to answer readers' and guests' questions

• Assist with the preparation of weekly calls, and implementation of client benefits (logo visibility, guest registration, briefing documents, etc.)
• Support Project Managers tracking results and preparing event reports

• The ability to multitask and must have excellent analytical, communication and organizational skills
• Knowledge of the function of the European Union and the process of its policies.

• News savvy, enthusiastic about digital journalism and the political sphere
• Fluency in English; knowledge of other languages, such as French, German, Spanish and/or Italian is a plus.