Administrative Assistant

Overview

We are seeking a highly skilled and talented Administrative Assistant located in Pittsburgh, PA. This position is responsible for providing administrative support to the Unit Manager and leadership team at the Coraopolis Pepsi Plant.

Responsibilities

ACCOUNTABILITY:

• Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise.

• Provide dedicated administrative support in a professional, confidential and organized manner.
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible.
• Maintain and update distribution and contact lists.
• Organize/maintain department files, both electronic and hard copy.
• Daily interaction with all Functional Teams.
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis.
• Ability to work proficiently and calmly under pressure situations.
• Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner.
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros.
• Work on special projects as necessary.
• Maintain employee master files, track employee vacation balances, process weekly payroll, and reconcile payroll data between Kronos and SAP systems.
• Retain and file all payroll documentation.
• Serve as a resource for employees and supervisors as it relates to payroll policies & procedures.
• Provide explanations for variances in labor performance.
• Creating, maintaining, and updating vacation tracker and vacation balance of year liability.
• Complete administrative tasks for the plant as needed.
• Perform Sarbanes Oxley testing, self-assessments, location control assessments, and various other audit tasks for Payroll & Human Resource departments.
• Recognition tracking and implementation: service anniversaries, birthdays, organizational announcements, holidays (i.e. Veteran's Day), etc.
• Organize, maintain and procure office supplies.
• T&E submissions & A/P (myBuy/POs): P-Card, Supply Orders for Zone, Drug Screens, DOT Physicals, Maintenance Repairs, Vendor Coordination, Uniform ordering and distribution.
• Prepare Security badges for active, temporary, and contractors.

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be strong team player and assist other department staff when necessary.
• Willingness to learn and take on projects.
• Ability to handle multiple changing priorities simultaneously ¡n sometimes challenging situations and keeping management involved as needed.
• Ability to serve as proxy for other location and market admins.

• The expected compensation range for this position is between $33,300 - $53,150 per year based on a full-time schedule.
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package tosupport our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

• 2+ years' experience Admin Support Consumer Goods Company.
• Associates Degree in Business or an equivalent combination of education and experience. Bachelor's Degree is preferred. (High School Diploma Required).
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint with the ability to quickly learn various in-house software applications.
• Ability to handle multiple priorities and multi-tasking, including the ability to make clear and timely decisions.
• Proven track record of supporting multiple managers as well as managing multiple and competing priorities.
• Outstanding organizational and follow-up skills - Discretion with sensitive information.
• Results-oriented with the ability to complete assignments in a timely manner.
• Must have strong interpersonal, time management, and problem solving skills.
• Ability to make clear and timely decisions.
• Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected requests.
• Aptitude to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goal.
• Excellent written and verbal communication skills.
• Requires creative thinking and problem-solving skills.
• Respects & values differences, acts with integrity, and operates with justice.