Administrative Assistant 3/4

Roles and responsibilities will include but not be limited to:

Provide administrative support to program leadership in a fast-paced environment
Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
Provide general support to visitors and customers
Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc...) for both internal and external meetings
Order and maintain office supply inventory
Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
Independently coordinate and manage a variety of projects
Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
Builds successful working relationships with a diverse group of internal employees and external customers
Write and distribute email, correspondence memos, letters and forms as required
Coordinate domestic and international business travel arrangements, manage documentation
requirements, and process expense reports in a timely manner.
Handle confidential business matters while maintaining an effective and organized administrative
system.
Maintained Operating Unit organizational charts, staffing and seating plans
May require occasional business travel to AMT sites in Clearfield (UT), El Segundo (CA), Melbourne (FL), St. Augustine (FL) or other locations for meetings or employee/customer engagements
Other duties as assigned
Basic Qualifications (Level 3):

High School Diploma and 4 years of related work experience
Must have an Active DoD Secret clearance and the ability to obtain special program Access
Excellent organizational, verbal, and written communications skills
Must have excellent time management and organizational skills with high attention to detail
Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment.
Basic Qualifications (Level 4):

High School Diploma and 6 years of related work experience
Must have an Active DoD Secret clearance and the ability to obtain special program Access
Excellent organizational, verbal, and written communications skills
Must have excellent time management and organizational skills with high attention to detail
Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment.
Preferred Qualifications:

Special Program Access
Ability to exercise discretion and respect confidentiality concerning employee information and company records
Must possess a high level of initiative and ability to effectively handle multiple tasks
Ability to work well independently with minimal daily direction, as well as part of a team
Must be customer focus oriented; previous experience with government customers is a plus
* Must be able to work amicably with a diverse work force and respect differing opinion
Primary Level Salary Range: $56,000.00 - $93,400.00Secondary Level Salary Range: $66,600.00 - $111,000.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Client-provided location(s): Palmdale, CA

Job ID: NorthropGrumman-R10218938

Employment Type: OTHER

Posted: 2026-01-13T20:05:13