Administrative Assistant 3

We offer flexible work arrangements (8/40, 9/80), exposure to a wide variety of projects and customers, and a friendly team environment. We are looking for a self-motivated, proactive, agile professional to support our dynamic team.
The selected candidate will be responsible for, but not limited to, the following:

Communicating with internal and external customers and executives, professionally representing the corporation and organization.

Providing active calendar management: scheduling meetings, categorizing/color codes for ease of consumption, deconflicting incoming requests based on priorities, keeping team apprised of short notice changes, maintaining discretion regarding executive calendars and content

Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.

Managing workspaces: ensuring conference room equipment, kitchens, hallways, printers remain in reasonable working order, submitting tickets and following-up with Facilities/IT, when necessary

Maintaining a high level of teamwork: promoting collaboration, fostering communication within the team, providing support & coverage for other AA's, as needed.

Making domestic and international travel arrangements, preparing expense reports

Ordering necessary supplies and maintaining inventory with budget approval

Coordinating visitor requests, hoteling assistance

Basic Qualifications:

High school diploma or GED and 4 years of experience working in a customer support or administrative assistant role
High proficiency with Microsoft Office Suite, primarily Outlook, Teams, PowerPoint,
Excel, Word, SharePoint, having the ability to create and manipulate professional deliverables
Full mastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time
Experience working with travel agencies and partners to coordinate itineraries for domestic and international travel
Extensive experience coordinating meetings, and other events/activities for distributed teams
Clear verbal and written communication style (correct spelling, grammar, etc.)
Ability to multi-task with competing priorities in a positive manner
Ability to lift ~25 lbs. daily
Preferred Qualifications:

Familiarity with Northrop Grumman-specific systems (Concur, CaterTrax, DSEA, iTRIP, Facilities Maintenance Requests, SmartBuy, etc.)
Experience making catering arrangements for meetings and large events
Knowledge of NGC resources, policies, and procedures
Ability to obtain Security Clearance
Bachelors/Associates Degree

Primary Level Salary Range: $48,400.00 - $80,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Client-provided location(s): Charlottesville, VA

Job ID: NorthropGrumman-R10224262

Employment Type: OTHER

Posted: 2026-03-07T20:03:01