Administrative Assistant 2 / Administrative Assistant 3

The selected candidate should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, collaborative/team settings across all levels. This role is a vital member of the leadership team, which by nature of the position involves high-level contacts and exposure to sensitive programs, new business, personnel, and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.
Roles and Responsibilities include but are not limited to:

Providing direct support to the Director and multiple level 3 managers.

Performing office functions, including (but not limited to): setting up and maintaining files; arranging meetings and conferences; maintaining supplies; managing Outlook calendars; and receiving, referring, or answering mail.

Making travel arrangements for international and domestic travel, prepares expense reports, and maintains pertinent travel documentation.

Reviewing drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.

Communicating with internal and external customers and executives, professionally representing the corporation and organization.

Facilitating program meetings (all hands, lunch and learns, and customer visits).

Collaborating with administrative professionals in related organizations, as appropriate.

Demonstrating a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered.

Operating independently to meet requirements of leadership team and offers expertise to assist other functions within organization.

Assisting in maintaining organizations collaboration sites and activities.

Assisting events and activities of major organization initiatives.

Basic Qualifications - Administrative Assistant 2:

High School diploma or equivalent and 2 year's additional education and/or related experience.

Must be proficient with MS Office Suite (Word, Excel, PowerPoint, and/or Outlook), with the ability to manage multiple calendars, and create and edit documents.

Must have experience with travel and expense reporting systems (Concur or similar).

Must have an active DoD Secret clearance or higher (with a background investigation completed within the last 6 years or currently enrolled into Continuous Evaluation).

Must have the ability to obtain and maintain Special Program Access (PAR) within a reasonable period, as determined by the company to meet its business needs.

Basic Qualifications - Administrative Assistant 3:

High School diploma or equivalent and 4 year's additional education and/or related experience.

Must be proficient with MS Office Suite (Word, Excel, PowerPoint, and/or Outlook), with the ability to manage multiple calendars, create and edit documents.

Must have experience with travel and expense reporting systems (Concur or similar).

Must have an active DoD Secret clearance or higher (with a background investigation completed within the last 6 years or currently enrolled into Continuous Evaluation).

Must have the ability to obtain and maintain Special Program Access (PAR) within a reasonable period, as determined by the company to meet its business needs.

Preferred Qualifications:

An exceptional team player, interface well at all levels in the organization, be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently.

Able to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.

Outstanding verbal, interpersonal and written communication skills.

Ability to protect and maintain confidentiality.

Budgeting, expense tracking and reporting.

Experience with employee relations and/or Human Relations administration and/or recruiting.

AA or bachelor's degree and/or professional certification centric to administrative discipline.

Salary Range: $45,800.00 - $76,400.00Salary Range 2: $54,400.00 - $90,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.