Business Systems Analyst IV (Procurement & Vendor Management)

Overview

To coordinate and conduct highly complex procurement system analyses for procurement department. To analyze business needs to develop and implement solutions that leverage systems and processes with a broad degree of latitude. Works with the business to understand their needs, related to information technology and enhance business process by promoting new functionality. Using expert knowledge of the organization's technology infrastructure and specific software applications, assist the business to implement strategic vision through technology. Considered a key stakeholder/key contributor on highly complex systems projects and project teams. To oversee/direct full lifecycle project implementation. To exercise expert technical knowledge of all phases of applications systems analysis.

• Strong functional and technical knowledge of procure to pay systems with prior experience in leading system deployment, such as Oracle, Ivalua, Coupa, WorkDay, Ariba etc.
• Analyze information, requirements, data, processes for procurement systems
• Analyze, define and document technical design for data, workflow, logical processes, interface with other systems, internal and external
• Identifying business requirements (e.g., needs, objectives, functions, features, input and output)
• Develop, recommend and document configuration to streamline processes
• Independently performs configuration
• Coordinate integration of solutions with existing applications; identify and resolve existing conflicts to ensures compatibility
• Expert level knowledge of data integration and familiarity with common data integration challenges such as converting data types, handling errors, and translating between different technology stacks.
• Develop and maintain an understanding of procurement systems, best practices, business processes and technology used within related business areas to ensure compliance with policy, vendor contractual requirements, procedures, processes and standards
• Involved in cross-organizational task groups concerning new automated systems, products and/or services
• Work with project teams to plan, coordinate and rollout software change/release to Controlled Testing and Production, obtain required approvals as scheduled, and transition project to Production
• Interact with other business units (end users) in problem resolution efforts
• Identify and communicate key responsibilities and practices, evaluate results, and provide leadership and guidance to ensure successful implementation of business unit projects
• Lead project teams; assure quality, consistent performance; meet schedules and/or resolve highly technical and complex problems
• Interpret results of analysis; present recommendations, alternatives and implications
• Serve as resource for the resolution of complex and/or unique problems
• Lead, guide and mentor less experienced staff
• Write business requirements for procurement functions and define workflow for business owner projects
• Develop and oversee project plans and roadmaps that outline preventative and corrective actions necessary to remediate control deficiencies, maximizing effectiveness and mitigating future exposure
• Ensure preventative, detective, and corrective controls are properly identified and documented
• Develop test plans, test criteria, scenarios and documentation; ensure acceptance of delivered solutions
• Lead user acceptance testing to include developing and executing test cases, communication with project teams, validating and documenting results
• Report testing activity including time spent, testing time lost and discrepancies found
• Apply and communicate changes and new trends in systems/technology
• Represent the business unit in identifying, analyzing and communicating system solutions
• Conduct root cause analysis to identify development opportunities and recommend applicable business solutions
• Research emerging technologies and recommend solutions that align with business goals
• Monitor performance of systems to ensure continued systems efficiency
• Collaborate with key partners in development and delivery of solutions
• Perform other duties as assigned

• Master's Degree in Computer Science, Information Technology, a related field, or the equivalent combination of training, education and experience
• Extensive technical experience in implementing, configuring procure to pay systems including but not limited to Oracle, Ivalua, Coupa, Work Day, Ariba, etc. Familiar with sourcing, contracts, third party risk, vendor onboarding, vendor management, spend analytics functionalities.
• Extensive experience in problem resolution including determining root cause, scope and scale of issues
• Strong experience with SQL
• Extensive experience in leading collaborative work teams
• Significant in leading large projects/initiatives which have business risk and impact
• Extensive experience in managing multiple priorities independently and/or in a team environment to achieve goals
• Expert knowledge of data querying, reporting, forecasting, and analysis from procure to pay systems
• Expert research, analytical, and problem solving skills
• Expert organizational, planning and time management skills
• Expert skill following, interpreting and applying relevant data/instructions to guidelines, procedures, practices and regulations
• Expert skill interpreting and synthesizing large amounts of information
• Expert verbal and written communication skills
• Advanced Microsoft Excel skills
• Experience with help desk management is a plus