Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment. Vaccine verification will be required.
POSITION SUMMARY
The Natera Executive Services Organization is seeking an experienced Senior Executive Assistant who will provide administrative support to executive members of the Women's Health team and their groups as needed. The perfect candidate has a polished executive presence and will be able to provide high caliber administrative support, anticipate needs, problem solve and be a true partner to the business leaders all while strengthening team collaboration and morale. Entry-level management experience or interest in managing a small team preferred.
PRIMARY RESPONSIBILITIES
Want more jobs like this?
Get Business Operations jobs in San Carlos, CA delivered to your inbox every week.
- Oversee the administrative function of our Women's Health business; support all leaders and scale team appropriately over time aligned with business needs
- Proactively manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Run weekly staff meetings, including collection of materials and tracking of action items
- Assist executives with recruiting efforts and act as a liaison between the teams and Human Resources.
- Establish and maintain effective professional business relationships with all levels of management and employees
- Provide back-up assistance to other Executive Service Organization team members as needed
- Ability to negotiate with vendors and plan creative events often against tight timelines
- Assist with event planning and coordination for team meetings, all-hands meetings, strategic planning meetings, business reviews etc.
- Make travel arrangements and process travel expense reports based on direction from traveler
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- Minimum of 6 years of experience in an administrative capacity supporting executive team members
- Prior experience at a public company or large corporation (over 1k employees) preferred
- Bachelor's degree preferred
- Strong command of Google Suite, Microsoft Office, including Word, Excel, and PowerPoint.
- Strong communication skills, including writing, proofing, speaking, and listening.
- Excellent demonstrated organizational skills and attention to detail.
- Demonstrated efficiency, speed, and accuracy.
- Ability to coordinate multiple tasks simultaneously and effectively prioritize.
- Tolerance for changing work priorities and deadlines and willingness to take on additional responsibilities as needed.
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Ability to handle confidential information with discretion
- Duties are typically performed in an office setting.
- This position requires the ability to use a computer, various software programs, communicate over the telephone and read printed material.
- Duties may require working outside normal working hours (evenings and weekends) at times.
OUR OPPORTUNITY
Driven by the passion for elevating the science and utility of genetic testing, Natera is committed to helping families identify and manage genetic diseases. Natera is a rapidly-growing diagnostics company with proprietary bioinformatics and molecular technology for analyzing DNA. Our complex technology has been proven clinically and commercially in the prenatal testing space and we are actively researching its applications in the liquid biopsy space for developing products with oncology applications.
The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other. When you join Natera, you'll work hard and grow quickly. Working alongside the elite of the industry, you'll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.
WHAT WE OFFER
Competitive Benefits. Generous Employee Referral program. Healthy catered lunches 3 times per week, and premium snacks! Additionally, we offer complimentary premium coffee drinks and teas, and other beverages.
For more information, visit www.natera.com.
Natera is proud to be an Equal Opportunity Employer. We are committed to ensuring a diverse and inclusive workplace environment, and welcome people of different backgrounds, experiences, abilities and perspectives. Inclusive collaboration benefits our employees, our community and our patients, and is critical to our mission of changing the management of disease worldwide.
All qualified applicants are encouraged to apply, and will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, disability or any other legally protected status. We also consider qualified applicants regardless of criminal histories, consistent with applicable laws.