Administrative Associate - Parametric

Responsible for managing the switchboard, opening promptly at 7:30 am until 4:30 pm. Professionally administer calls and ensure they are redirected appropriately. Primary contact/greeter for all PPA visitors. Prepare for guests by creating their keycards and their temporary Wi-Fi accounts. Greet and interact with guests and all visitors in a professional, friendly, hospitable manner. Prepare and ship all outgoing materials; (US Mail, UPS, FEDEX) and receive, process, and log all incoming deliveries, sort and distribute incoming mail; (US Mail, UPS, FEDEX) Manage the schedule calendar(s) for conference rooms, schedule onsite meetings, and assist with all meetings/caterings Ensure that conference rooms are maintained daily by organizing and tidying them after meetings Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, and alert building security of visitor arrival times) Handle the tasks of scanning and sending important document/checks, filing, and photocopying Complete all EDGs/ENCs and order all catering requests as well as coordinate delivery to meeting locations General upkeep of Commercial coffee machines and Bevi Water Stations Monitor printers on a bi-weekly basis - assess paper and toner needs, refill as needed. Report any issues or supply needs to Office Manager Coordinate details with Office Administrative Services team regarding special events Assist new hires by creating their keycards and conducting their new hire tour, Oversee all keycard records and deactivations Monitor kitchens and office supplies on multiple floors. Stock snacks, fresh fruit, dairy, and office supplies. Tidy and maintain a clean and organized reception area. Other duties may be assigned to meet the business needs. 1+ years prior industry-related administrative experience or 2+ years customer service experience High school or equivalent matriculation required. Proven ability to organize and manage multiple priorities, meet deadlines, and follow through on projects. Exceptional communication skills Hands-on experience with office equipment (e.g., postage machines and printers) Proactive team member who can anticipate problems, events, and needs of employees and leaders throughout the office Must be client service oriented and demonstrate the ability to maintain a positive attitude Proficient in Microsoft Outlook, PowerPoint, Word and Excel Ability to work autonomously and as part of a multi-disciplinary team Ability to spend prolonged periods of time sitting at a desk Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. Salary range for the position: $60,000-$90,000/Yr. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.