Executive Assistant

Meta is seeking an experienced Executive Administrative Partner/Office Manager to support up to two directors in the Meta leadership team and an office. The person in this role will need to be an excellent problem-solver, detail oriented and organizationally skilled to manage nuanced calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time and based in our Jakarta office.

Executive Assistant Responsibilities:

• Coordinate internal and external meetings.
• Manage complex calendar set-up and movement
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning for the site, strategic offsite events and all-hands meetings
• Build cross-functional relationships between departments
• Act as the main Point of Contact for the entire office
• Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Security, and Health and Safety teams (where these resources exist)
• Own and curate Office Welcome for all new hires
• Act as a POC for sending and receiving all mail for employees
• Organize Office events, initiatives, and Questions and Answers
• Maintain and conduct inventory of office supplies
• Be responsible for site specific communications

• 3+ years of relevant experience providing administrative support to one or more executives
• 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 3+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience balancing competing priorities
• Experience with Microsoft Office and Google Suite

• BA/BS
• Experience working with experienced leaders, both within and outside of the company
• Experience managing complex calendars with heavy travel schedules
• Possesses a can-do attitude and willingness to support cross-functional-partners with projects, events, and onsite office support as needed
• Flexibility with coordinating across multiple time zones
• Experience supporting cross-regional teams
• Experience driving events and fostering team collaboration
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience maintaining confidentiality and discretion in all partnerships
• Experience building and maintaining trust with leadership and partners
• Experience in prioritizing multiple assignments quickly
• Experience in multitasking and changing direction quickly