Administrative Assistant/ Office Manager

Meta is seeking an experienced Administrative Assistant/ Office Manager to support up to 2 directors in the Meta leadership team and an office. The person in this role will need to be a strong problem-solver, detail oriented and organizationally skilled to manage nuanced calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time based in our Mexico City office.

Administrative Assistant/ Office Manager Responsibilities:

• Coordinate internal and external meetings
• Manage complex calendar set-up and movement
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning, strategic offsite events and team all-hands meetings
• Build cross-functional relationships between departments
• Main POC for the entire office
• Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Security, and Health and Safety teams (where these resources exist)
• Own and curate Office Welcome for all new hires
• POC for sending and receiving all mail for employees
• Organizing Office events, culture initiatives, and Q&As
• Maintain and conduct inventory of office supplies
• Assisting with site specific communications

• 3+ years of relevant experience providing administrative support to 1 or more executives
• 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 3+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience balancing competing priorities
• Experience with Microsoft Office and Google Suite

• BA/BS