Administrative Assistant - Global Mortgage Products

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

We are seeking a highly organized, detail-oriented Administrative Assistant to support 12 associates. Key responsibilities include supporting the team with administrative tasks, coordinating travel arrangements, processing expenses, invoicing, and reporting tasks.

Key Responsibilities:

• Prepare, process, and track invoices in a timely and accurate manner. This includes monitoring invoice approvals and reconciling discrepancies
• Arrange and handle details related to travel arrangements, expense reports, meetings, and appointments
• Prepare regular and ad hoc reports using MS Office
• Preferably, act as an in-house Notary Public
• Manage multiple objectives, project, or activities all at once
• Communicate and interact with all levels of Bank of America including senior executives and support partners

Required Skills:

• 3-5 years of experience providing administrative support at the senior management level
• Significant time management, multi-tasking and prioritization skills
• Highly organized with a strong attending to detail
• Ability to work effectively under pressure and time constraints
• Strong written and verbal communication skills
• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint))
• Knowledge of Bank of America systems including: Workday, Concur, GEP SMART, ACR, ARM, etc.
• Concur or similar experience processing travel and expenses

Desired Skills:

• Bachelors degree preferred

Shift:
1st shift (United States of America)

Hours Per Week:
40

Pay Transparency details

US - CA - Westlake Village - 31303 Agoura Rd - 31303 Agoura Road (CA6917)

Pay and benefits information

Pay range

$25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

Benefits

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

Client-provided location(s): Westlake Village, CA

Job ID: Merrill-JR-25042366

Employment Type: FULL_TIME

Posted: 2025-10-21T18:50:38