Administrative Assistant

Company Overview

The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe. 

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Job Description

We are seeking an Administrative Assistant to support Biomedical Engineering and Radiation Safety which are part of the Department of Medical Physics. Are you passionate about our mission and supporting our leaders? We want you to join us! This is a hybrid position!

The role will provide support, performing various clerical duties to contribute to the smooth operations of the Department’s administrative office.

You Are:

• Diligent in your correspondence and written communication
• A professional who is comfortable working closely with senior faculty and staff
• An effective communicator, determining how best to reach various audiences and completing communications based on that understanding
• Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances
• Adept at building partnerships to meet shared objectives and goals
• Capable of building strong customer relationships and delivering customer-centric solutions
• A good decision maker, shown success at making timely decisions that keep the organization moving forward
• Willing to take action and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• A critical thinker who is resourceful with excellent organizational skills and able to handle competing assignments

You will:

• Prepare, proof-read and process documents for approval and/or distribution using office automation
• Track expenses of faculty, staff, and non-employees; process reimbursements and payments
• Assist with scheduling and making travel arrangements
• Manage Section Heads’ calendars and schedule meetings as assigned
• Assist Section Heads on special projects to complete tasks such as drafting correspondence, copying and distributing correspondence/paperwork and filing
• Prepare purchase requisitions, work orders, and process invoices for payment
• Gather information and perform data entry in the MSK Time timekeeping system
• Coordinate new employee team-specific orientation
• Craft and distribute email communications including notifications, announcements, agendas, and invitations
• Coordinate candidate interviews involving multiple stakeholders
• Perform other tasks delegated by the Director and Associate Director

You have:

• 2 years’ experience providing executive-level administrative support
• Proficiency in Microsoft Office - Word, Excel, PowerPoint, Outlook
• Excellent written and verbal communication skills
• Ability to multitask in a high-volume office
• The ability to work independently under general supervision

Hours: Monday-Friday 9 am-5 pm. Primary location, 321 East 61st Street, New York, NY 10065

Are you ready to learn more about our Benefits?

Pay Range $25.65-$38.42

Please click to learn more about MSK’s compensation philosophy.

Closing

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.  

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.