Specialist, Research and Matching

Job Description

ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:
Answer main phone line for supplier inquiries.
Accept supplier inquiries via mail, email, fax or phone.
Communicate the research results to the supplier within 20 days of receipt of the inquiry.
Record and manage the work inside the imaging and workflow system.
Name the source of the error so those interested can make improvements.
Accurately key all relevant data from the supplier's invoice.
Enter all invoices the same day received to earn all available cash discounts.
Research invoices that do not successfully match to product receiving reports including past due invoices.
Correct EDI data when possible so EDI invoice can progress forward with system processing.
Monitor incoming paper invoices when the supplier has been converted to EDI.
Communicate needed changes to reduce extra work.
Track and report the invoice match rate to interested supervisors.
Other duties may be assigned.

MINIMUM SKILLS AND QUALIFICATION REQUIREMENTS:
High School diploma or GED.
One or more years of data entry experience.
Ability to communicate well at all levels both verbally and in writing.
Ability to assess and prioritize work to meet company, department and supplier deadlines.
Ability to type 40 WPM using PC and 10 key speed of 100 KPM with 95% accuracy.
Proficient with general computer and software skills.
General bookkeeping and/or accounts payable experience is preferred.
Knowledge of Oracle is preferred.

WORKING CONDITIONS:
Office environment

This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.