Executive Administrative Assistant

Job Description

Take your career further with McLane!

The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide.

This Executive Administrative Assistant is responsible for providing advanced level administrative support to senior level leadership. Handles
confidential company, department, and teammate information. Must be able to work under minimal supervision and
plan own work. Supports executives with multiple locations or departments reporting to them.

This position is based in Temple, TX, which will require the candidate to report and work from the office on a regular basis. Therefore, interested candidates should be within a 50-minute commute to Temple, TX.

Benefits you can count on:

• Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.
• 401(k) Profit Sharing Plan after 90 days.
• Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!

• Maintain highly sensitive and highly confidential information.
• Coordinate and effectively communicate with staff, teammates, vendors, and customers in a professional and courteous manner.
• Respond to phone calls, emails, voicemails, and written correspondence.
• Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager.
• Coordinate travel, meetings, sessions, and other events.
• Gather statistical data for weekly/monthly reports, prepare, and distribute if needed.
• Compile documents and information including graphics and visuals.
• Maintain accurate files and records.
• Make photocopies and faxes documentation as needed.
• Track and reconcile team /department expense reports.
• Order business cards, company stationary, office supplies, etc.
• Escalate issues to management, when appropriate.
• Exercise strong judgment within areas of responsibility.
• Other duties may be assigned.

• Have a High School Diploma or equivalent.
• 4 or more years of administrative support experience.
• Associates degree or college coursework strongly preferred.
• Additional administrative experience may substitute for the Associates degree.
• Excellent problem-solving skills.
• Broad understanding of how the business operates.
• Ability to interact with wide scope of internal and external contacts.
• Excellent oral and written communication skills.
• Ability to work in diverse and fast paced environment.

• Teamwork oriented
• Organized
• Problem solver
• Detailed
  
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