Executive Assistant, Government Affairs & Policy

The GAP team is seeking an Executive Assistant to provide support to three senior leaders across the United States, Latin America and the Caribbean, and Canada. The Executive Assistant will be instrumental in scheduling meetings, arranging travel, preparing expense reports, managing calendars and contracts, overseeing special projects, and maintaining departmental records. This position demands a high level of professionalism, discretion, and the capability to operate independently across multiple time zones. The ideal candidate is passionate about enhancing the customer experience, highly motivated, intellectually curious, analytical, and exhibits an entrepreneurial spirit.

Role:
Calendar Management: Schedule and manage meetings across various time zones to optimize the senior leaders' time management.

Travel Arrangements: Organize domestic and international travel, including booking flights, accommodations, and transportation, and handle visa applications when necessary.

Administrative Support: Perform general administrative duties to support daily department operations and facilitate coordination within the team.

Expense Reporting: Manage and prepare expense reports in compliance with the company's travel and entertainment policies.

Purchasing: Oversee departmental purchases, invoice payments, and purchasing card reconciliation, ensuring adherence to budget and finance policies.

Event Planning: Plan and coordinate on-site and off-site events, including logistics, guest speakers, catering, and venue bookings.

Communication: Create and edit presentations, reports, and other communications for senior leaders.

Meeting Agendas: Maintain and distribute agendas for various recurring team meetings.

Ad-hoc Projects: Manage various administrative programs and utilize spreadsheets or databases to monitor departmental information.

Research: Conduct research on complex issues and provide insights to senior leaders.

Administrative Liaison: Serve as a liaison with internal and external stakeholders to ensure effective communication and collaboration.

All About You:
Administrative experience within a corporate or government environment; experience interfacing with senior management and customers.

Ability to manage multiple tasks and collaborate effectively with teams across different locations.

Detail oriented and highly organized.

Maintain a high level of confidentiality and discretion.

Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.

Excellent oral and written communication skills in English.

Strong team player with a results-driven mindset and high energy levels.

Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard's security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.

In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary based on location, experience and other qualifications for the role and may be eligible for an annual bonus or commissions depending on the role. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance), flexible spending account and health savings account, paid leaves (including 16 weeks new parent leave, up to 20 paid days bereavement leave), 10 annual paid sick days, 10 or more annual paid vacation days based on level, 5 personal days, 10 annual paid U.S. observed holidays, 401k with a best-in-class company match, deferred compensation for eligible roles, fitness reimbursement or on-site fitness facilities, eligibility for tuition reimbursement, gender-inclusive benefits and many more.

Pay Ranges
Washington, District of Columbia: $69,000 - $107,000 USD